Project Support Officer and Directorate

7 months ago

Haywards Heath, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

We are a progressive, busy and expanding team who manage the Acute Floor Directorate at UHSussex. We are looking for a Project Support Officer and Directorate Administrator to provide a high quality, effective and flexible administrative services. This role is based at the Royal Sussex County Hospital in Brighton. This role is a key member of the Directorate’s Management Team, working towards the achievement of the NHS Constitution Standards and patient access targets for the Directorate.

Acting as the first point of contact between the Directorate and the Trust and other internal and external agencies at both local and national level and communicating across the Trust with all levels of staff within all professional groups: medical, nursing, clinical, support staff and other members of the multi-disciplinary teams.

Act as the central communication and information co-ordinator to the Directorate promoting efficient and accurate information throughout on a Directorate, Departmental and Trust-wide basis, working closely with the General and Operational Managers. This role would be ideal for a highly motivated and experienced administrator / PA with a track record of complex administration processing problems and successfully implementing solutions within an operational service environment.

We are a busy directorate with varying demands and priorities, it is essential you are able to be responsive to the changes and challenges, working autonomously with competing demands.

Act as the central conduit of information for the directorate to enable operational and transformational business.

Be responsible for the coordination of directorate stakeholders when liaising with external stakeholders to ensure key programmes are delivered.

Act as the first point of contact between the Directorate and the Trust and other internal and external agencies at both local and national level.

Deal with complex and sensitive directorate enquires from national bodies; the press; and other high profile stakeholders.

General administrative duties to support the effective running of the directorate.

Receive and, with appropriate advice, communicate information of a highly sensitive or contentious nature being tactful and diplomatic and aware of barriers to communication that may exist or arise.

To handle sensitive material about all staffing groups.

To cooridinate the directorate’s annual leave and senior manager shift allocations within the desginated HR systems.

Under the direction of the Directorate Management Team, access and maintain local personal files for Directorate staff.

Create and maintain an annual leave chart for the Directorate Management Team to ensure visibility of senior leadership cover at all times.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Communication

Act as the central conduit of information for the directorate to enable operational and transformational business.

Be responsible for the coordination of directorate stakeholders when liaising with external stakeholders to ensure key programmes are delivered.

Act as the first point of contact between the Directorate and the Trust and other internal and external agencies at both local and national level.

Deal with complex and sensitive directorate enquires from national bodies; the press; and other high profile stakeholders.

General administrative duties to support the effective running of the directorate.

Receive and, with appropriate advice, communicate information of a highly sensitive or co

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