Apprentice PMO Administrative Assistant

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Apprenticeships: Apprenticeship

**Main area**
- Apprenticeship, Administration, Project Management
- **Grade**
- Apprenticeships: Apprenticeship
- **Contract**
- Apprenticeship: 15 months
- **Hours**
- Full time - 37.5 hours per week (Mainly remote working from home plus office as required.)
- **Job ref**
- 164-5045057**Site**
- Nottingham University Hospitals NHS Trust
- **Town**
- Nottingham
- **Salary**
- £181 Per Week
- **Salary period**
- Session by session
- **Closing**
- Today at 23:59Job overview

If you are organised, like working with people & are interested in a career within the NHS, then this could be the job for you.

As the PMO Admin Assistant Apprentice you will be part of the Trust Programme Management Office (PMO), which comprises of a team of project professionals concerned with improving the successful delivery of projects by providing a range of Project & Programme Management services.

You will be enrolled on a paid for Level 3 Business Admin course and develop your skills whilst you provide an administrative support service to the Trust PMO Team and key Improvement Teams.

Currently, you will work mainly from home and partly work in the office.
Joining our team you’ll be responsible for general admin duties, providing diary management & meeting organisation, assisting with the preparation of documents for meetings and training events, produce minutes, reports and maintain databases as required.

You will need good communications skills and will be supported to develop lots of new skills. You will be an enthusiastic team player with good organisational skills. You will need to be well motivated & reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional and polite attitude at all times.

We encourage you to learn and develop within your role and beyond

For further details please see the attached Job Description and Person Specification.

Main duties of the job

Please note that the UK government require non-UK nationals to have lived in the UK for 3 years to be eligible for apprenticeship funding.

As the PMO Admin Assistant Apprentice, whilst working on your Level 3 Business Administration Qualification, you would develop your skills to support the Trust PMO Team and to Key Improvement Teams, including:
Undertaking general office duties

Diary management and meeting organisation

Provide admin for training programmes

Produce communications and website content

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

Working for our organisation

You will be working within the Trust PMO team.

We are a small and motivated bunch who oversee and support the successful delivery, change and improvement projects at NUH.

your admin skills in the context of project management.

Currently, we are mainly working from home and work partly in the office.

Joining this team will not only allow you to interact and gain knowledge from your professional peers, but will also equip you for future roles within the NHS. We are a friendly and hard-working team that support each other but we also trust each team member to be able to function independently.

Working with us will create opportunities to further build on your skills, whilst really making a difference to the NHS and the people we care for.

Detailed job description and main responsibilities

**See Job Description**

Working under the direction of the PMO System Administrator to develop skills to:
Provide diary management & meeting organisation for the Trust PMO team and Key Improvement Teams.

Deal with enquiries referring on as appropriate.

Provide configuration management for documentation within the PMO.

Assist with the preparation of documents for meetings and training events, photocopying, collating and distributing.

Compile Reports for programme meetings.

Attend meetings and subsequently produce & distribute notes and actions.

Maintain the PMO system and produce simple reports.

Provide ad hoc admin support to projects where deemed necessary.

Provide admin for the PMO training programmes.

Progress to more complex PMO duties to aid personal development and potential career opportunities.

Person specification

Training & Qualifications

Essential criteria
- Good general education to GCSE standard.

Experience

Essential criteria
- Experience of working in a team or group.

Desirable criteria
- Experience of working in an administrative setting.
- Experience of working in Healthcare.

Communications and Relationships

Essential criteria
- Good communication skills both oral and written.
- Able to promote good working relations.

Planning and Organisation

Essential criteria
- Able to plan own workload to deliver deadlines.

Analytical and Judgment

Essential criteria
- Able to work systematically and with an organised app

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