Payroll and Pensions Manager

1 month ago


Manchester, United Kingdom Adecco Full time

We are urgently looking for a Payroll and Pensions Manager for an 10 month contract to start mid-February

The job description is as below but not exhaustive

The role is full time, Monday to Friday

**Responsibilities**:
**General**
- To ensure that the business fulfils its duty as an employer for the payroll provider to produce accurate and timely payments, ensuring statutory requirements are met.
- To be the key source of expertise within the business for all matters relating to payroll, expenses and pensions, keeping abreast of any legislative changes that impact pay, payovers or Pension Scheme benefits.
- Maintain the highest professional standards ensuring sensitive matters are communicated in an appropriate and respectful manner

**Payroll & Expenses**
- To provide day-to-day operational management of the activities relating to the payroll and expenses functions.
- To develop and actively manage productive professional relationships with external and internal colleagues and service providers.
- Identify possible improvements to systems and procedures and inform relevant people where appropriate to develop and implement a high-quality service
- Monitor and delegate work and line manage administrative staff in the Payroll & Expenses team.

**Payroll contract**
- Lead on managing the contract with the chosen payroll provider, holding them to account for non-compliance against key performance indicators, ensuring value for money and working with all parties to maintain and improve the service provided.
- To develop payroll plans that fall outside of the payroll contract and take any necessary steps to communicate the impact to the Finance team, staff and senior management.
- Lead on payroll contract renegotiation, ensuring continuity of service, liaising with Procurement and senior Finance colleagues.

**Pensions**
- Be expert on pensions, being main contact for current and former staff pension queries. Seek to answer and signpost responses in timely and professional manner.
- Develop and maintain good relationships with SBS pension team and pension function.
- Lead on re-enrolment exercise, ensuring the business remains compliant with pensions regulatory requirements and correct declarations are made.
- Provide advice to senior management on all pension matters.

**Expenses**
- Design and maintain EASY and Allocate expense systems to ensure costs are correctly allocated, and compliance with Institute policies, HMRC legislation.
- Ensure correct amounts are being remunerated and controls on payments and approvals are in line with SFIs/SOs.
- Ensure ad hoc testing of expenses is carried out to a level proportionate to the financial risk. Ensuring that the policy is applied consistently, and outliers are investigated.
- Manage responses to staff and non-staff expense queries, escalating to HOFA and AD Finance as required to resolve in timely manner.
- Lead on approver and user training, delivered via a variety of media (in person, video, signposts to provider websites).
- Lead on expense contract renegotiation, ensuring continuity of service and liaising with Procurement and senior Finance colleagues.
- Lead on ad hoc developments to systems (e.g. homeworking expenses) giving feedback to senior colleagues on how changes can be operationalised.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.



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