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Finance Support Officer

1 month ago

Edinburgh, United Kingdom Scottish Government Full time

Overview:
**Can you demonstrate great planning and organisation skills, while prioritising workloads to meet deadlines? Are you comfortable working with figures? If yes, then our Finance Support Officer (FTA) post is for you**

This post sits at the heart of People Directorate in the Business Support Unit. The Unit provides business management services; undertakes a range of corporate activities for the directorate; provides support to the Director and senior management team; and delivers a finance function, including managing and monitoring the directorate budget.

The main focus of this role will be to provide finance support with particular responsibility for paying invoices, raising purchase orders, preparing and posting regular journals and other transactional finance duties.

In carrying out these duties, the post-holder will work closely with the Finance Officer. You will also contribute to the wider work of the Business Support Unit, as and when required.

We are a small friendly team of 8 and the post-holder will report to the Business Support Unit’s Finance Officer.

**This is a 12 month Fixed Term Appointment.**

**Responsibilities**:

- Purchase ledger invoice processing using the Scottish Government’s finance systems.
- Raising purchase orders.
- Working with colleagues across the Scottish Government (SG) to ensure that suppliers are paid within 10 working days.
- Preparing and posting regular journals, ensuring the correct coding of information and the reconciliation of accounts.
- Running and distributing payroll and financial monitoring reports.
- Supporting the efficient operation of our financial systems by running interfaces, posting transactions to the general ledger, running scheduled jobs, and checking outputs, investigating and resolving issues.
- Advising colleagues across People Directorate on correct finance processes.
- Supporting Finance Officer in completing monthly returns to central Finance colleagues. This will include running reports and completing spreadsheets.
- Working with suppliers to complete Vendor Maintenance forms in line with SG requirements.
- Processing low value / easy to assess claims for loss or damage to personal belongings in the course of official duties. Refer more complicated claims to Finance Officer for guidance.
- Paying claims submitted by colleagues for glasses (Display Screen Equipment Eye Tests).
- Checking the Finance mailbox on a regular basis throughout the day, clearing invoices, Purchase Orders and answering queries from colleagues, liaising with the Finance Officer and Finance Team Leader when support is required for more complex queries.

**Competencies**

Self-Awareness

Team work

Customer Service

Information Management

Communications and Engagement

Essential Criteria & Qualifications:
**Essential Criteria**

1. Experience of carrying out a range of financial transactions and of using finance systems.

2. Excellent organisational skills, personal resilience, and the ability to proactively manage a range of competing priorities within tight deadlines.

3. Strong written and verbal communication skills and confidence in dealing with a wide range of internal and external stakeholders, including senior officers.

4. Strong information management and administration skills, including experience of using a variety of different IT systems.

**Interview and Assessment**

Dates to be confirmed.

**How to apply**

**Additional information**

For further information, please download and review the “Person Specification” which you will find below.

**Person_Specification_Band_A_Updated_9.9.22_PDF**

Further information about this opportunity is available from

**Scottish Government's ambition is to be a world leading, diverse employer where people can be themselves at work. We want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via**

**As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.**

**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.

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