Secretary

**TITLE **: SECRETARY

**SCOPE**: Administration / Office Management / Personal Assistance to support the Vicar of Battersea Parish and Nine Elms

**HOURS**: Part time, starting at 8 hours per week. The hours will be spread across 3 visits to the office on Battersea Park Road per week, plus an opportunity for a small amount of remote work on a 4th day. Working days are Tuesday - Friday, as the office is closed on Mondays.

**PAY**: £15 per hour

**LOCATION**: Battersea Park Road

**CLIENT**: Battersea Fields Parish

**Overview**

We are looking for an experienced administrator who has excellent organisational skills, a thorough attention to detail, and preferably PA experience. The role will support the Vicar of Battersea Fields and Nine Elms, as well as carrying out office management and administration at the core of the organisation.

**Day to day tasks will include**:
**PA work**:

- Setting up and managing the diary
- Coordinating information and regularly communicating this to the vicar
- Arranging meetings, responding to meeting requests, and regular updates to the vicar about which meetings are approaching
- A daily run down of what to do/expect in the day ahead
- Responding to team members

**Administration and office management**
- Opening and filing post. Making sure that important documents / letters / bills get to the right people by the right time.
- Filing paperwork, including a large amount of paperwork around building projects
- Managing office supplies
- Sending out minutes
- Administrative support for other core processes such as expenses, safeguarding, and also projects.
- Responding to general ad hoc administrative requests on a day to day basis.

**Setting up processes and systems**

**Location and hours**

Therefore this role would suit somebody who lives nearby and can pop in to the office for part days. It might suit somebody who wants to work only during school hours, for example.
- At least 5 years experience of paid work as an administrator / PA / office manager.
- Experience of Personal Assistance
- Experience of filing
- Competent with Microsoft Outlook, Word and Excel
- Loves having a tidy office
- Has excellent attention to detail, and knows from experience the cost of overlooking detail
- Thrives on the rhythm of daily and weekly tasks
- Is able to be flexible in their work to respond to requests on a daily basis
- Is proactive and able to run with tasks independently once received
- Happy to pick up the phone to people
- Is able to gather information from a number of sources, and prioritise tasks against each other.
- Has excellent writing skills, to be able to communicate clearly and effectively, and represent staff in a professional as well as a friendly manner.

**Other requirements or qualities preferred**:

- This work is based in the local church for the benefit of the whole community. The role requires the person to have a personal Christian faith.
- Able to work with high levels of confidentially
- Experience with Teams would be useful but is not essential
- Living locally to Nine Elms/Battersea would be preferred
- An enhanced DBS will be required

**Who will I be working with?**

The main point of contact will be the Vicar of Battersea Fields Parish and Nine Elms. The work will be carried out with a small part time local team in the parish office and the local church.

**What is the pay, and how many hours a week are needed?**

The pay is £15 per hour, and we expect the role to take around eight hours a week to begin with. The work is expected to be on a self-employed basis although we will consider PAYE.

**When can I start?**

The role is open now but before a start can be made we need an expression of interest with a CV and if that is suitable we would arrange an informal interview. We will need two references and the role will require enhanced DBS clearance.

**I’m interested, what do I do next?**

If you think this is for you, write to us with a short CV so we can contact you.

**Job Type**: Part-time

**Salary**: £15.00 per hour

Expected hours: No less than 8 per week

**Benefits**:

- Flexitime
- Free parking

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Battersea, SW11 4LH: reliably commute or plan to relocate before starting work (required)

Application question(s):

- This role is based in the local church for the benefit of the whole community. It requires the role holder to have a personal Christian faith, under part 1 of Schedule 9 of the Equality Act 2010. Do you have a Christian faith?

**Experience**:

- Administrative: 5 years (required)

Work Location: Hybrid remote in Battersea, SW11 4LH