Pa / Executive - Global Organisation

2 weeks ago

Battersea, United Kingdom Absolutely Recruitment Full time

**PA / Executive**

**Based in Battersea

**Salary**: £35,000 - £40,000 plus excellent benefits package and 10% bonus.**

**Full Time permanent role**

Our client is looking for a PA to provide a range of administrative and secretarial duties to support the Legal Department to the highest standards. The Legal Department is based in London and is currently made of six lawyers and two PAs.

**Key Responsibilities**
- Provide general PA support to the Legal Counsel.
- Fulfil administrative duties including preparing and checking expenses claims, arranging couriers, photocopying, filing and managing inbound and outbound post.
- Book travel and accommodation arrangements, including arranging business visas where necessary,in line with the expenses policy.
- Diary management - keep an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel.
- Schedule meetings and events such as workshops, including equipment booking and catering arrangements.
- Greet and assist guests, which may include making arrangements and refreshments.
- Format and word process legal documents in Microsoft Word, Excel and PowerPoint.
- Proof-read and amend documents and ensure that reports and documentation formatting meets company standards.
- Some contract management including handling the execution, recording and archiving of legal documents.
- Other ad hoc duties as requested.

**Person Specification**
- Sound secretarial and administrative experience working in a fast-paced office environment
- **Legal secretarial experience desirable**:

- Excellent organisational and administrative skills with the ability to introduce and manage procedures in a fast moving and evolving environment.
- Excellent verbal and written skills providing effective communication across different levels of the business.
- Exceptional attention to detail.
- Expert in Microsoft office suite, advanced in Word and Excel.
- Proactive and self-motivated approach, coupled with an outgoing attitude and assertive personality.
- Team focused.
- Good time management and self-organisational skills with an ability to work effectively to tight timescales and under stressful situations.
- Able to work without supervision.
- Professional and polished manner.
- High degree of integrity and confidentiality.
- Ability to establish and maintain excellent working relationships at all levels.

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