Facilities Coordinator

An exciting opportunity for **Facilities Coordinator **to join the **Corporate Real Estate & Services (CRES) **team.

Do you have experience of working within a CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you

**This position will be based a**t Parexel’s Harrow Unit (located in Northwick Park hospital).**

**Key Accountabilities**:

- Responsible for maintaining the day-to-day CRES operations
- Monitors the health & safety and cleanliness of interior and exterior areas.
- Ensures routine maintenance, inspections and repairs are completed as scheduled and as needed.
- Partners with Procurement on supplier relationships and payment of invoices.
- Assisting in the developing and maintaining business continuity plans, and health and safety plans.
- Maintains site compliance for all inspections/audits, regulatory or client or statutory authorities.
- Implements and enforces CRES policy and procedures.
- Work closely with business partners to provide solutions to business needs and implement them
- Assist with space planning and/or move management
- Manage and co-ordinating third-party vendors
- To coordinate the booking of all meeting rooms and shared facilities.
- To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
- To effectively procure and manage the use of office supplies and stationery.
- Oversee general facilities maintenance and preventative maintenance

**Knowledge, Skills and Experience**:

- A wealth of experience working within CRES services environment or a similar environment
- Experience in Environmental, Health and Safety regulations and have a good understanding of the different legislations in place
- Understand & knowledge of technical systems, e.g., A/V, Security, Sound Masking, Lighting Controls, etc.
- Experience in the use of hand tools for minor repairs
- Must be service oriented with a client focused approach to work, ability to problem-solving and be solutions focused
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- Ability to work in cross-functional areas
- Excellent interpersonal, verbal and written communication skills
- Well organised, self-motivated, able to work on own initiative together with a hand on approach
- Ability to work under pressure
- Team player and builder
- A flexible attitude with respect to work assignments and new learning
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- A flexible attitude with respect to work assignments and new learning
- Computer literate (MS Office)

**Education**:

- Sound professional level experience or a Degree in Business or Engineering would be advantageous

**Language**
- Fluent in English both written and spoken