Administrator

2 weeks ago

London, United Kingdom Irish Chaplaincy Full time

IRISH CHAPLAINCY
- **Job Title**:_ Administrator
- Traveller Project
- **Responsible to**:_ Traveller Project Manager
- **Salary**:_ £28,000 per annum
- **Working Hours**:_ Full-time (35 hours per week). Generally Monday
- Friday 9am-5pm.

**Main Purpose of Job**

1. To learn all aspects of the Irish Chaplaincy’s project working with members of the GRT, Gypsy Roma Traveller, community in the criminal justice system; and providing administrative and casework support to the client group, the Project Manager and the wider Chaplaincy.

**Main Duties and Tasks**

To assist, support and report to the Traveller Project Manager. If the post holder is interested, there may be opportunities to visit London prisons.

**1. Internal and External Communication**
- Deal with any routine client enquiries, ensuring their needs are met sensitively and appropriately.
- Work collaboratively with the ICPO Administrator in ensuring the smooth running of the office environment and the maintenance of good administrative and IT systems.

**2. Appointments and Recording**
- Make and manage appointments for the Traveller Project team.
- Record relevant casework information on the ICPO Database.

**3. Publications/ Resources**
- Quarterly publication of TIPN, Travellers in Prison News.
- Ensuring the provision of other relevant publications and resources for Travellers in prison.

**4. General**

A. To collaborate with other Chaplaincy Projects where necessary, particularly the ICPO.

B. To participate in regular Case Reviews, Appraisals, Supervisions, staff meetings, team development sessions and Away Days.

C. To undertake relevant training as necessary to enhance personal skills and professional development in consultation with the Manager.

D. To comply with, and participate in, the development of Irish Chaplaincy’s policies, procedures and practices.

E. To be responsible for the health and safety of yourself and others at work.
F. To undertake other duties commensurate with the post to ensure the effective delivery of the service.

Job description approval date: June 26th 2023. Approved by: CEO
Revised:
PERSON SPECIFICATION: Traveller Project Administrator

**SKILLS AND COMPETENCE**:
**Essential**:
1. Strong commitment to social justice issues and ability and willingness to learn about new issues, approaches and areas of work. This may include visiting London prisons with the Project Manager.

2. Ability to work effectively with others in a supporting role.
3. Excellent interpersonal and communication skills.
4. Understanding of and commitment to participatory ways of working and ability to relate to others with sensitivity and cultural awareness.
5. Well-developed planning and organisational skills, including good time
- management, and ability to work independently.
6. Competent administrator, and good level of IT literacy.
7. Empathy with faith-based organisations and their ethos.
8. Ability to receive a satisfactory enhanced Disclosure and Barring Services check.
9. Have the right to work in the UK.
10. Resilient and can take initiative.
11. Maintains good working practice in regard to confidentiality and safeguarding.

**Preferred**:
1. Understanding of Traveller Culture, identity and the importance of inclusion.
2. Experience of/or a desire to work with vulnerable or excluded groups.
3. Previous experience in a similar role in the voluntary sector.
4. Demonstrable knowledge of, and interest in, criminal justice issues.

**OTHER DEMANDS OF THE ROLE**:The post will require a high degree of independent working.
- This Job Profile is not incorporated in the employment contract. It is intended as a guide and should not be viewed as an inflexible specification. It may be varied from time to time in the light of strategic developments and following discussion with the post holder. The post holder will be expected to work to agreed objectives in accordance with a performance review process._

Person specification approved date: June 26th 2023. Approved by: CEO

**Job Types**: Full-time, Temporary contract
Contract length: 13 months

**Salary**: £28,000.00 per year

Schedule:

- Day shift

COVID-19 considerations:
Reasonable precautions are being taken to safeguard against Covid-19.

Work Location: Hybrid remote in London

Application deadline: 10/07/2023
Expected start date: 14/08/2023

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