Accounts Payable Assistant

7 months ago


Cobham, United Kingdom ACS International Schools Full time

ACS International Schools is looking for a part time Accounts Payable Assistant to join our Finance team based at our Cobham Campus. The purpose of this role is to ensure that all supplier invoices and credit notes are accurately processed within the appropriate and agreed payment terms. This role also monitors and manages purchase orders to ensure goods are receipted as per policy. Other tasks include statement reconciliation, management of the Accounts Payable inbox and weekly payment runs across the four sites within the ACS group.

**Principal Accountabilities**:

- Process Accounts Payable transactions in a timely manner to ensure ledgers are accurate and up to date
- Undertake ad hoc duties and reporting as required
- Build strong relationships with other departments within ACS
- Ensure that purchase orders are raised, goods are receipted, and that best practice is being followed and the purchasing policy is adhered to by the purchasing departments
- Match and process invoices on to the purchase ledger
- Deal with supplier queries; assist with the set up new suppliers and action any changes to standing data including bank details
- Administer the weekly payment run for authorization, including GBP and foreign payments, when required
- Assist with trouble shooting system issues within Focal Point
- Reconcile supplier statements
- Verify new suppliers and changes to supplier bank details to ensure payments are made correctly.

**Knowledge, Skill and Experience Required**:

- Excellent customer service and cultural awareness skills
- High accuracy and attention to detail
- Able to deal sensitively with difficult situations and with discretion.
- Accounts Payable experience essential
- Able to liaise and interact with Finance colleagues, non-Finance colleagues and external stakeholders in a professional and collaborative manner.
- Good IT skills with knowledge of Microsoft office packages: good spreadsheet knowledge preferred.

Prior experience of P2P & CRM systems preferable
- Good planning and organisational skills to deal appropriately with internal and external stakeholders and meet deadlines.
- GCSE English and Mathematics desirable

**Working hours**:17.5 hours per week: 10am - 1.30pm Monday - Friday.

**Safeguarding**: ACS is committed to safeguarding and promoting the welfare of children and young people and as an employee of ACS you are expected to share this commitment. The protection of our students’ welfare is the responsibility of all staff within ACS International Schools and individuals are expected to conduct themselves in a way that reflects the principles of our organisation.

**Job Type**: Part-time

Expected hours: 17.5 per week

**Benefits**:

- Employee discount
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person



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