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Administration Officer

3 months ago

Norwich, United Kingdom Old Catton Parish Council Full time

Are you a skilled and motivated professional with a passion for making a positive impact in the local community? Look no further We have a fantastic opportunity for you to join our small team working for Local Government in Old Catton.

We are looking for an enthusiastic individual to support the Parish Clerk in delivering the functions of the Parish Council to secure its aims and objectives. In this varied and interesting role you will assist the Parish Clerk to ensure that the statutory and other provisions governing the running of the Council are adhered to, including producing information required for decision making and working with other organisations to ensure the needs of the Parish are effectively met.

**Salary**:£22,366 - £23,500

**Location**:Recreation Ground, Church Street, Old Catton, Norwich

**Hours**:37hrs per week

**GENERAL RESPONSIBILITIES**
- Assist the Clerk in preparation of agendas, detailed reports and associated documents in preparation for meetings and assist the Clerk in co-ordination of responses arising from meetings and forwarding to relevant recipients/bodies.
- Assist the Clerk with work relating to the Cemetery, Churchyard, War Memorial, Allotments and Parish Council owned land.
- In the absence of the Clerk attendance at Council and Committee meetings, production of minutes.
- To undertake such other duties commensurate with the level of the post and job purpose as required and delegated by the Clerk and Council, including those out of normal office hours if required.
- Accurate recording keeping and maintain office filing systems.
- To attend training courses or seminars on the work and role of the Administration Officer. To continue to acquire the necessary professional knowledge required to support the Clerk in the efficient management of the affairs of the Council.
- To act as Deputy in the absence of the Clerk.
- Administration work for Catton Park.
- Administration work for Parish Charity.
- Project based duties.

**MEDIA AND COMMUNICATIONS**
- Monitor and update the Council website, social media sites and Parish noticeboards with information regarding community events and activities and all aspects of the Council and community.
- Preparation of annual Newsletter.
- Assist in the planning and delivery of events.

**FACILITIES MANAGEMENT**
- Manage and monitor booking system for Parish Council buildings and facilities ensuring any booking revenues are properly recorded and received.
- Manage and monitor allocation of allotments ensuring all tenancy paperwork and revenues are properly recorded and received.
- Report to Parish Clerk any maintenance or other matters, including security, that require action.

**QUALIFICATIONS/EXPERIENCE - ESSENTIAL**
- Good standard of education eg GCSE or equivalent in Maths and English.
- Previous administration experience of a similar nature to tasks specified in this role.
- Ability to plan and effectively carry out own work schedule with mínimal supervision.
- Proven ability to carry out a range of administrative tasks efficiently and to a high standard.
- Generally IT literate with intermediate Work, Excel, PowerPoint and Outlook skills. Website content updating and social media experience.
- Willing and comfortable with learning new systems and adapting to changes with the growth of Parish Council activities.
- Able to attend meetings during the day and evenings as required.
- Able to support the Parish Clerk as required.
- Able to attend events (including evenings, weekends, including Bank Holidays) when deemed necessary.
- Effective communication skills.

**DESIRABLE**
- Previous Parish Council experience.
- Willingness to study for Local Council Administration qualification(s).
- Minute taking.
- Track record of continued learning and development.
- Experience of partnership work with voluntary and private sectors.
- Experience in event planning.
- Experience in project planning.

**PERSONAL QUALITIES**
- Diplomacy, discretion and confidentiality.
- Self-motivated and self-reliant.
- Flexibility in working to deadlines.
- Adept in problem-solving, enthusiastic in use of technology in delivering solutions.

**WHAT WE OFFER**:

- Competitive salary. Pay dependent on the relevant skills and experience within pay scale: £22,366 - £23,500
- Access to Local Government Pension Scheme (LGPS).
- 21 Days Annual Leave (plus bank holidays).
- Opportunity for training, learning and continuous professional development.

**CLOSING DATE: 18th May 2024 MIDNIGHT **unless the position is filled earlier

Pay: £22,366.00-£23,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 18/05/2024
Expected start date: 10/06/2024