Procurement Specialist

7 months ago

Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

To support the Senior Procurement Manager by taking responsibility for formal Procurement of Goods and Services.

To review products and/or services used across the Trust and wider partnering organisations e.g. SYICB, Shelford, giving consideration to usage; ensuring that best value is obtained for all products and/or services.

To ensure Procurement activity achieves best value for money based on whole lifecycle costs, while complying with all Trust financial procedures and Procurement Directives.

Communicate contract details to appropriate parties, including departments, suppliers, Supplies, Finance and others within the Trust as necessary. Evaluate and initiate alternative methods of supply.

Prepare quotation/tender documentation in line with Standing Financial Instructions and Legislation.

Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply.

Undertake product and equipment evaluations/trials and site visits as appropriate.

Invite and manage the return of tenders for medium and high value contracts, including holding pre-tender discussions with both the customer and supplier.

Evaluate tender returns, using appropriate financial assessment and purchasing and supply criteria.

Ensure products and supplier meet required standards according to English Facilitate Budget Holder decisions on leasing, purchasing or other options by providing costing information and financial analysis.

Identify any Exceptional Purchasing Arrangement and report to Chief Executive as necessary.

Prepare Freedom Of Information file and notify unsuccessful bidders of result of tender process.

Award business, providing de-briefings to suppliers and departments as necessary.

Prepare and update tender reports and record/report savings.

Record contract details on Purchase Order system, including Contract Suite, Catalogue Files and Template orders, update and review as necessary Update the Atamis data base and S Drive files.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.

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