Procurement Specialist

6 days ago

Sheffield, United Kingdom Hays Specialist Recruitment Limited Full time

Procurement Specialist | Sheffield | 12 Month FTC | Up to £31.5k
**Your new company**
**Your new role**
The Department is looking for a dynamic and experienced procurement professional to enhance relationships with stakeholders, to drive productive collaboration and effective forward planning to manage non-pay activity. Reporting to the head of IT procurement,the procurement specialist will provide procurement expertise to stakeholders within the organisation: advising on successful contracting within the context of public procurement regulations and the organisations internal regulations and policies.
Main duties include
- Helping implement the organisations procurement strategies given due consideration to the the strategy and business plan and the procurement policy.
- To deliver financial savings and value for money for the organisation from contract renewal/negotiation
- To monitor supplier performance against contracts, reviewing periodically and addressing performance issues
- Assess estimated volumes and specification of goods/services required within designated areas of procurement, using appropriate reporting tools and techniques
- Liaise with suppliers, department and other stakeholders to advise on contractual/procurement issues and encourage them to meet organisational purchasing needs
- To liaise with purchasing staff across the business to identify opportunities for improving value and maintain close working relationships
- Prepare quotation/tender documentation in line with standing financial instructions and procurement legislation
- Research the marketplace, giving due consideration to financial status of suppliers; ability to supply and maintain continuity of supply. Undertake product and equipment evaluations/trials and site visits as appropriate
- Invite and manage the return of quotations/tenders for medium and high value contracts, including holding pre tender discussions with both the customer and supplier
- Evaluate quotation/tender returns, using appropriate financial assessment and purchasing and supply criteria. Ensuring products and supplier meet standards according to English Law
- Facilitate Budget Holder decisions on leasing, purchasing or other options by providing costing information and financial analysis
- Identify any Exceptional Purchasing Arrangement and report to Chief Executive as necessary
- Prepare Freedom of Information file and notify unsuccessful bidders or tender process success
- Award business, providing de-briefings to suppliers and departments as necessary
- Prepare and update quotation/tender reports and record/report savings
- Record contract details on purchase order system, including contract suite, catalogue files and template orders, update and review as necessary
- Update files and contracts database for legislation reporting
- Communicate contract details to appropriate parties, including departments, suppliers, supplies, finance and others within organisation as necessary
- Evaluate and initiate alternative methods of supply
- Introduce suppliers and internal users to new ordering systems set up within supplies to ensure full understanding of operations procedures.
- Deal with queries through lifecycle of contract, for example invoice queries, delivery issues, price amendments
- Ensure compliance with current procurement policies and practices, procurement regulations and other statutory and regulatory requirements

**What you'll need to succeed**:

- Experience of working within Public Sector procurement
- Understand tenders, quotes and procurement procedures and regulations
- Experience in a buying role
- Accustomed dealing with suppliers at all levels
- Excellent communication skills
- Excellent analytical skills
- Able to work independently or as part of a team

**What you'll get in return**
Fantastic opportunity to join on of the largest organisations in the UK, initially on a 12 month contract with possibility of this been extended. Salary up to £31,500 dependant on experience with fantastic benefit package, hybrid working pattern in line withorganisations home working policy
**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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