Business Support Officer

2 months ago

Nottingham, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 264527**Salary**:

- £24,091 - £28,195**Job grade**:

- Executive Officer**Contract type**:

- Fixed Term**Length of employment**:

- Fixed Term until 31st December 2023.**Type of role**:

- Business Management and Improvement**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Nottingham, NG2 4LA (Travel elsewhere may occasionally be required by the post.)About the job

**Job summary**:
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.

Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.

This position is a temporary appointment and at present has no expectation of permanence. Unless otherwise communicated prior to the end of this Fixed Term Appointment, this role will come to an end on the published end date.

If you are not currently a civil servant, you will take up the post on a Fixed Term appointment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA’s Pay policy.

Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.

New entrants to the Civil Service are expected to start on the minimum of the pay band.

Either case is determined by whichever is the highest.

For further details please refer to the Information Sheet
- Starting Salaries & Benefits attachment.

**Job description**:
**Job Overview**: Specific duties of the role may vary depending on the site and teams/functions.

**Administrative Support**
- Provide comprehensive administrative support to teams across the Directorate
- Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs. This will include providing secretariat support to teams and other internal meetings and networks as required.
- Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness across the business operations and administration function.
- Participate in relevant internal working groups/projects, services and initiatives across the organisation representing the Team, Directorate or Centre.
- Carry out timely and accurate information analysis and reporting on agreed areas of their working area and present findings in an agreed manner.
- Contribute to effective information management including maintaining administrative and information resources and assist with the dissemination and collation of information in a timely manner.
- Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

**Project Support**
- Undertake project support in the absence of a dedicated project support role in the structure, responding to information requests and other tasks which will involve meeting tight deadlines and may include using digital tools.

**Financial and Resource Management**
- Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement of orders for goods and services.

**Leadership and Management**
- Be a visible, positive and competent role model and motivator, and provide training, advice and support in own area of responsibility.
- Undertake effective line management of staff (if applicable) within area of responsibility, includin

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