Receptionist

Location: Worksop, Nottinghamshire | Salary: £10.42 | Posted: 28 Nov 2023 | Closes: 26 Dec 2023 | Job Type: Part Time and Permanent | Business Unit: UK Facilities Management | Region / Division: UK & Ireland | Reference: 14927

**ROLE RESPONSIBILITY**:
**RECEPTIONIST**

**Worksop, S81 7QF**

**£10.42 per hour**

**25 hours, Part Time, Permanent**
- Creating a clean, safe, healthy and secure environment for people to work in is vital. Our Facilities Management teams work with some of the most important Government contracts, hospitals and schools. You will be making a difference, enabling and supporting these core businesses.
- Whether you are looking for a cleaning role, a plumber, an electrician or to work in customer services you will be valued and supported, and provided with first class training and competitive benefits.
- We have an exciting opportunity for a Receptionist to join our team based at our offices in Worksop, Nottinghamshire. As Receptionist you will provide a first class customer focused service acting as a first contact for internal/external visitors attending the building and to assist with contract administration as detailed. In addition you will be required to support the Account Manager with training requirements within the wider contract team at both the Worksop and Rotherham office.
- This is a part time role working 25 hours per week Monday to Friday with a requirement to work flexibly due to the needs of the business.
- Shift Pattern:
**Week 1** - 7 am - 12 noon [Monday to Friday]

**Week 2** - 12 noon to 5 pm [Monday to Friday]

**Key Responsibilities will include**:

- Meeting and greeting visitors and direct to appropriate destination
- Issue and collection of visitors and contractors’ passes
- Informing Client personnel that their visitors or parcels have arrived on site
- Answering incoming calls to reception in a professional manner
- Management of onsite meeting rooms including checking cleanliness, booking, set up and shut down.
- Management of all incoming and outgoing post including parcels
- Manage the work stream of contractors including the onsite Handyman
- Supervise Contractors as and when required
- Provide reports as directed by the Facilities/Management Team
- Placing orders through financial systems and passing for authorisation for each service stream
- Checking invoices against purchase orders and passing for authorisation
- Any administration duties as directed by the Contracts Manager
- To comply with the requirements of the Health and Safety at Work Act and emergency procedures as required
- Any other duties which could reasonably be expected to be performed with due regard to technical ability and Health and Safety legislation
- A variety of administration duties supporting the wider team on site
- Support the team in delivering the service as agreed in the SLA
- To comply with Health and Safety Policies and Procedures
- To comply with all HR Policies and Procedures
- To manage the processing of all PO’s to the relevant system and ensure all discrepancies are alerted to the Contract Manager
- Ensure all PO’s are authorised by the Contract Manager
- Responsible for own safety and that of others
- Follow training and Management instructions on safety matters at all times

**THE IDEAL CANDIDATE**:
**Essential Criteria**:

- Previous experience working on a busy, professional, customer facing Reception desk
- IT literate, ideally in Microsoft Office
- Able to work to varying deadlines
- Good organisational skills
- Smart and personable
- If you believe in our values as much as we do and would like a job that makes a difference, then this is an exciting opportunity.

**While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;**

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- Progression, training and development catered to you
- Charity Work - 1 Volunteering day
- Uniform Provided
- Annual leave entitlement - 20 days plus bank holidays Pro Rata
- Charity work
- Match-IT and Payroll Giving
- Refer A Friend incentives
- Company pension scheme with employer contributions.
- G4S Life Assurance Scheme.
- Subsidised healthcare plan.
- Charity work
- Match-IT and Payroll Giving.
- Confidential Counselling Services
- 24/7 support specialising in health and medical
- Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.