Digitisation Assistant

2 weeks ago

Warrington, United Kingdom Independent Office for Police Conduct Full time

**Details**:
**Reference number**:

- 284026**Salary**:

- £26,010**Job grade**:

- Other**Contract type**:

- Permanent**Type of role**:

- Digital
- Knowledge and Information Management
- Library
- Other**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- WarringtonAbout the job

**Job summary**:
As a Digitisation Assistant, you will work under the guidance of the Independent Office for Police Conduct (IOPC) investigation team to undertake digitisation of historical material, following appropriate preservation and digitisation standards, relating to the Hillsborough Stadium Disaster of 1989 and its aftermath. The post holder will undertake quality assurance of digitised records, searching a range of systems to assess duplication, also assist with the ongoing investigation.

The primary purpose of the Independent Office for Police Conduct (IOPC) is to secure and maintain public confidence in the police complaints system.

The IOPC conducts independent investigations and oversees the police complaints system in England and Wales. It sets the standards by which the police should handle complaints. We are independent, making our decisions entirely independently of the police and government. We are not part of the police.

As Digitisation Assistant within the IOPC you can expect to work in a progressive and dynamic organisation with declared and strong core values. These values influence our plans, service delivery and engagement with complainants, the police and all our stakeholders.

**Job description**:
**Main Responsibility**:

- To undertake the digitisation of Hillsborough-related material, for which the IOPC are custodians, ensuring appropriate digitisation standards, preservation standards and the safety of the record are considered at all times
- To ensure the integrity of the historic archive material relating to the Hillsborough Stadium Disaster and its aftermath is maintained by locating, retrieving and re-shelving records in a timely and accurate manner
- To quality assure all scanned records, through searching through a range of systems including databases and spreadsheets utilised by IOPC
- To ensure at all times that information contained within the collections is managed lawfully under the terms of the Data Protection and Freedom of Information Acts. To safeguard information and ensure it is not released unlawfully or restricted unnecessarily
- To perform audits of digitised material to ensure the completion of the digitisation project and to determine the quality of the records of this digitised material, providing suggestions for improvements and quality assurance. Including audio visual material held on removeable media, ensuring digital continuity and preservation is maintained for future posterity.
- To assess the risks of this content and assisting in the migration of this content to a secure format. At all times adhering to the IOPC Digital Continuity Police and Hillsborough Retention Schedule
- To quality assure the redactions work of Legacy Team Members, to ensure all file names and scan quality have remained of a high standard and nothing has been changed or altered in error

**Person specification**:

- Experience of handling and working with archive material, and document production
- Experience of digitisation of archival material
- Experience of quality assurance
- Understanding of archive cataloguing standards and principles, including ISAD(G)
- Ability to retrieve detailed information from sources accurately
- Experience of working with discretion, confidentiality, and sensitivity
- Experience of working to tight deadlines and adjusting working practices accordingly
- Knowledge of relevant legislation, standards, and procedures in relation to collections management
- Proven experience of working effectively in a team environment
- Ability to work independently with mínimal supervision
- Experience of having worked with multiple time demands and deadlines, exercising judgement on time management

**Benefits**:

- 27.5 days paid annual leave (increasing with service to 32.5 days)
- Options to carry over, buy or sell annual leave
- Civil Service pension
- PAM employee assistance programme
- Access to Civil Service Sports Council (CSSC) membership
- Staff networks focused on each of the protected characteristics - run for staff, by staff
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity behaviours

Things you need to know

**Selection process details**:

- Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries

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