Maintenance Planning Assistant

5 months ago

London, United Kingdom Transport for London Full time

**Organisation** **-** Crossrail Operations

**Job** **-** General

**Position Type** **-** Full Time

**Main location**:Plumstead***

**Salary**:£30,650 - £36,850 depending on skills, knowledge and experience

As the Maintenance Planning Assistant within the Elizabeth Line RFLI Infrastructure Maintenance Planning team you will assist to support and manage short, medium and long term work plans. Support the associated work stream and schedules for various disciplines within the maintenance planning team..

The duties will require work schedule, supporting weekly planning meetings where you will be drafting plans for discussion / review, allocating resources to confirmed work schedules for distribution to the colleagues.

The Maintenance Planning Assistant will also support the management of Access requests. This includes access requests for Shafts, Portals and Stations. This will ensure all requests meet the required standard before access is approved in any of the Elizabeth line RFLI infrastructure. In addition, support access into the Secure rooms where possible.

Support the Planning & Performance Managers to generate planning and performance reports for the period. Gathering lost work data, change requests, TVS, LV and HV Isolations number. Then ensure the report is shared at the end of each period.

This is predominantly a Monday to Friday role.

**Key Accountabilities**:

- Support the work plan, organise and track progress of schedules, and co-ordinate with peers, to meet specific task delivery deadlines set by Principal Planning Technicians
- Communicate schedules and plans within the Infrastructure Maintenance business
- Review the performance of schedules and rosters after their delivery and in use, including contributing to post-implementation reviews of new or altered plans
- To use the CEAMS asset / work planning System and associated roster / scheduling Systems
- Gather and track lost work from previous shifts. Inputting the data on the Planning and Performance dashboard with the correct reasons.
- Track and record all submitted Access change requests.
- Support all improvement campaign within the Planning team and ensure this is aligned to the Asset management improvement plans within the business.

**Knowledge**:

- Knowledge of work planning and resource management.
- Knowledge of working in and supporting multi-functional / multi-discipline teams
- Appreciation of Rails sector working.
- Knowledge on producing presentations and written reports
- IT skills including Outlook, Word, Excel, and PowerPoint.
- Knowledge in the use of work planning and resource rostering Systems
- An appreciation in team budgets / costs reporting
- An appreciation of Rail sector working

**Skills**:

- Excellent interpersonal and written communication skills, including experience of working in an environment that requires communicating with a wide range of internal and external contacts.
- Excellent planning, organisational and time management skills.
- Methodical approach to work paying close attention to detail.

**Experience**:

- Experience of supporting a medium to large team in a business support or admin capacity.
- Experience of working on own initiative, accurately and to tight deadlines, and to prioritise between conflicting demands.
- Experience of promoting and building effective working relationships with all levels of staff and external contacts.

**Benefits**:
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards include:

- Final salary pension scheme
- Free travel the TfL network
- Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
- 266 hours of annual leave which includes the usual 8 recognised public and bank holidays
- Retail, health, leisure, and travel offers
- Discounted Eurostar travel

**Application Process**

Short listing may be carried out based on your answers to job-specific questions and other information that you submit.

**Equality, diversity and inclusion**

We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair**_._

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