Group Coordinator

3 weeks ago

Leeds, United Kingdom BuroHappold Engineering Full time

**Are you looking for an exciting new challenge in Leeds? Buro Happold is looking for a Group Coordinator with administrative experience. The role comes with an attractive salary, benefits package and a hybrid working pattern.**:

- Type of contract
- Permanent
- Grade
- Administration, Group Co-ordinator
- Area of Expertise
- Business Services
- Region
- UK
- Office / Project Location
- Leeds, Hybrid working (UK)
- Closing Date
- 20/01/2023
- Ref No
- 6638

Working as a Group Coordinator, you will be accountable for the day-to-day administrative support of the team as necessary. The team prides itself in being not only professional and proactive, but very supportive of colleagues, ensuring a friendly and collaborative atmosphere in our everyday work practices.

**Key duties**:

- Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
- Creating PowerPoint presentations and documentation for meetings, interviews, seminars etc.
- Liaising and working with central business services teams within the office for; contracts, printing requirements, graphic support, L&D Training etc.
- Working with H&S to ensure CSCS Card compliance within the team and assisting with the booking of tests and cards.
- Ensure that Engineers complete their weekly timesheets
- Carry out Project Office checks - highlighting areas of concern to Project Directors.
- Arranging, attending and taking minutes including follow up action points for internal group and client meetings for the engineering teams.
- Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company

**Your skills & experience**:

- Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint, and Teams
- Experience of using spreadsheets & databases
- Experience of setting up and maintaining administrative procedures
- Experience of maintaining quality management systems
- Good communication & Organisation skills
- Excellent attention to detail
- Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
- Experience of supporting a team of people as well as working on a one to one basis

**Desirable skills**:

- Knowledge of InDesign (desk top publishing package) - training can be provided
- Knowledge of Photoshop and Illustrator - training can be provided
- Additional language skills
- Solid foundation of office experience

**What we offer**:

- Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
- Hybrid working arrangements.
- Company Pension Scheme.
- Life Assurance.
- Income Protection.
- Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance and Corporate discounts.

**Interested? Intrigued? Inspired?**

Join us to find out what you’re really capable of.

**Be you at Buro Happold**:
Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.

We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

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