Finance Assistant

2 weeks ago


London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

Reporting to the ACU Finance Team Manager, the Finance Assistant will be responsible for processing day to day ACU Finance transactions with speed and accuracy across multiple data systems. Managing a variety of tasks across prescriptions, payments, billing and activity reporting, they will be required to plan and organise their work to ensure this is completed to daily and monthly deadlines.

Manage prescriptions to ensure that self
- funded patients pay for planned treatment before prescriptions are released. Working to a daily 1pm deadline, this requires good organisation skills and ability to navigate patient systems quickly to obtain key information under time pressure.

Review payments received from patients via the online portal. Interrogate BBS and Compucare to identify the payer and the reason for payment. Raise corresponding invoices on Compucare for all storage payments received. Notify cashiers of the related invoice number or a deposit if for future treatment so that Oracle Fusion is updated. Requires speed, accuracy and attention to detail.

Guy’s and St Thomas’ NHS Foundation Trust comprises five of the UK’s best known hospitals - Guy’s, St Thomas’, Evelina London Children’s Hospital, Royal Brompton and Harefield - as well as community services in Lambeth and Southwark, all with a long history of high quality care, clinical excellence, research and innovation.

We are among the UK’s busiest, most successful foundation trusts. We provide specialist care for patients including heart and lung, cancer and renal services as well as a full range of local hospital and community services for people in Lambeth and Southwark.

We have a long tradition of clinical and scientific achievement and - as part of King’s Health Partners - we are one of England’s eight academic health sciences centres, bringing together world-class clinical services, teaching and research.

We have around 22,700 staff, making us one of the largest NHS Trusts in the country and one of the biggest employers locally. We aim to reflect the diversity of the communities we serve and continue to develop new and existing partnerships with local people, patients, neighbouring NHS organisations, local authorities and charitable bodies and GPs.

We strive to recruit and retain the best staff as the dedication and skills of our employees lie at the heart of our organisation and ensure that our services are of the highest quality, safe and focused on our patients

Finance Processing
- Manage prescriptions to ensure that self
- funded patients pay for planned treatment before prescriptions are released. Working to a daily 1pm deadline, this requires good organisation skills and ability to navigate patient systems quickly to obtain key information under time pressure.
- Review payments received from patients via the online portal. Interrogate BBS and Compucare to identify the payer and the reason for payment. Raise corresponding invoices on Compucare for all storage payments received. Notify cashiers of the related invoice number or a deposit if for future treatment so that Oracle Fusion is updated. Requires speed, accuracy and attention to detail.
- Update contract end dates on BabySentry (BBS) for all storage payments received.
- Input data into multiple data systems (BabySentry BBS, Compucare, Iqemo) where speed and accuracy are necessary, requiring concentration over long periods.
- To provide activity reports on a weekly and monthly basis to support Management KPI’s and NHS billing. Requires the use of SQL and skills to review and manipulate the data to ensure completeness and accuracy.

Planning and Organisation
- Plan and organise workload to meet agreed objectives and targets under mínimal supervision, referring to manager where necessary.
- To always ensure quality, accuracy and timeliness of all transaction processing.
- Able to document processes and identify controls.
- Clearly understand policies and procedures whereby work is managed rather than supervised.
- To support appropriate prioritisation and allocation of work within the ACU Finance Team.
- To support compliance with all performance targets and ensure work is completed to month end deadlines.

Communication
- Always handle confidential patient information and material in a sensitive and discrete fashion, in compliance with Trust policy and procedure.
- Provide payment information to cashiers on a two day cycle and liaise regularly to manage queries and issues promptly as they arise.

Problem Solving and Service Development
- Ability to understand, investigate and resolve financial queries and discrepancies.
- To identify and report issues affecting the accuracy and timeliness of transaction processing to the ACU Finance Team Manager.
- Able to propose changes and improvements to procedures, processes and working practices affecting ACU Finance.

Other
- Provide training to new members of staff.
- To provide support and cover for the other ACU Financ


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