Neuro Radiology Secretary

We are looking for a Neuro Radiology Secretary to join our friendly and versatile team and become an important and valued member of the Neuro Radiology Team. The post holder will provide much needed administrative support to the Consultants, Neuro Radiologists, Radiographers and Nurses who all work alongside each other.

This is an exciting time to join the Radiology Department as the team is growing and has recently moved in to the new Louisa Martindale Building in Brighton, where this post is based.

This is a busy and varied role during which the post holder will be expected to undertake;
Diary management

Audio typing and distribution of clinic letters

Process annual and study leave requests

Writing weekly rotas

Monitoring inboxes

Book patient appointments

Answering telephone queries

Organising internal and external referrals

Full training and support will be provided for all aspects of the role. Once trained you will be expected to work independently and be able to work alongside the wider team of Imaging Secretaries.

“Join us at UHSussex, every day is different, you can be the change, better never stops”

As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Provide a full range of secretarial support to Diagnostic Consultant Neuroradiologists. Duties will include diary management, typing of reports, letters, general correspondence, presentations and taking and distributing minutes.

Provide assistance with annual and study leave management and ensuring relevant calendars are up-to-date.

Dealing with staff and patient queries in an efficient and confidential way.

Typing letters and reports. Type and dispatch reports to both clinicians and GP’s within strict guidelines having the ability to use own initiative and discretion to ensure all x-ray reports of patients who require urgent treatment are brought to the immediate attention of the relevant clinician and GP.

Use Radiology Information System (CRIS) to identify reports that need printing if not generated automatically by CRIS.

Organising diagnostic fluoroscopic procedures.

Organise external referrals and facilitate reporting on external scans by liaising with PACS.

Processing diagnostic imaging requests

Organise external referrals and facilitate reporting on external scans by liaising with PACS.

Deal efficiently with all staff and patient enquiries by phone, letter, fax or in person, acting on own initiative and with tact and diplomacy at all times. Ensure that all messages are relayed as quickly as possible to the appropriate staff. Handle confidential, sensitive and often highly complex information effectively and efficiently on a regular basis.

Have a sound knowledge of medical terminology.

To possess and maintain excellent, fast, accurate touch typing keyboard skills.

Organise and prioritise own workload to ensure all problems and queries are dealt with quickly and efficiently in a pleasant and courteous manner.

Act as a Point of contact for anyone seeking the neuroradiology team.

Covering Interventional neuroradiology secretary in their absence.

Organise meetings including venue, catering arrangements and presentation equipment. Assist with any associated paperwork. Liaise with attendees. Take minutes of departmental meetings as required, type and distribute them.

Arranging and organising lists for multiple diagnostic clinicoradiological meetings.

Organise day to day co-ordination of departmental rotas and on call rotas.

**MDM Imaging co-ordinator**: to arrange for and ensure all relevant imaging is available for all neuroradiologal MDMs - skull base, neuro-oncology, pituitary, low grade glioma, neurology, CSF, MS