Private Office Administrative Support

2 months ago

Cardiff, United Kingdom Welsh Assembly Government Communication Centre Home Full time

**Working for the Civil Service**:
The Welsh Government's recruitment processes are underpinned by the principle of selection for appointment on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles.

The Civil Service Code sets out the standards of behaviour expected of civil servants.

**Vacancy Details**:

Group
Office of the First Minister
Branch
Cabinet Division
Salary range
Team Support - £22,150 - £25,620
Actual starting salary
£22,150
Work pattern
-Type of opportunity
Permanent
Location of Post
Cardiff
Interview dates
24th April 2023 onwards

**Purpose of Post**:
An exciting opportunity has arisen to join multiple Ministerial Offices to provide administrative support in all aspects of their work.

**Key tasks**:

- Organising both internal and external meetings and engagements
- Ensure that meetings/engagements are recorded accurately in the Ministerial diary
- Commissioning, printing and dispatch of papers as required
- Arranging travel and hospitality
- Greeting both internal and external visitors
- Recording all incoming items of correspondence in the electronic database
- Allocating correspondence received for draft response, and arranging replies for the Minister within allocated deadlines
- Commissioning amendments to draft responses, as requested by the Minister
- Preparing returned replies for the Minister’s clearance

You will be expected to provide support for colleagues as and when required.

**Development opportunities**:

These posts provide an excellent opportunity to work closely with Ministers and to gain a wide knowledge of how the Welsh Government operates. They also provide the post holder with an excellent overview of the Welsh Government and its wide range of functions and responsibilities.

**Closing Date**:

24/03/2023, 16:00

**Eligibility**:
Posts recruited to as part of this recruitment campaign are broadly open to UK nationals, those with right to remain and work in the UK and those that meet the Civil Service Nationality Rules only. Check your eligibility here:

- UK Visas and Immigration - GOV.UK
- Nationality rules - GOV.UK

**Equality and Diversity**:
The Welsh Government is committed to providing services which embrace diversity and which promote equality of opportunity. This is underpinned by the Equality Act 2010 and will be adhered to at each stage of the recruitment process. Our goal is to ensure that these commitments are also embedded in our day-to-day working practices with all our customers, colleagues and partners.

We are committed to being an anti-racist organisation and increasing diversity in the Welsh Government by removing barriers and supporting all our staff to reach their potential. We are committed to recruiting Black, Asian and Minority Ethnic people and disabled people who are currently under-represented in Welsh Government.

We are a Stonewall Diversity Champion and a Disability Confident Level 3 (Leader) organisation. Key to supporting this work and providing peer support are five Board sponsored Staff Networks (Disability Awareness and Support (DAAS); Minority Ethnic Support Network (MESN); Mind Matters (Mental health and well-being); PRISM (Lesbian, Gay, Bisexual, Transgender, Intersex +) and Women Together.

**Disability Confident**:
The Welsh Government has adopted the social definition of disability, in which it is recognised that barriers in society act to disable people who have impairments or health conditions, who are neurodivergent or who use British Sign Language. We are committed to removing barriers so that all (or potential new) staff can perform at their best.

We guarantee to interview any disabled person who meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence, at each stage of the assessment process before interview, which demonstrates you generally meet the job description requirements. We are committed to the employment and career development of disabled people.

**A Great Place to Work for Veterans**:

This vacancy is part of the Great Place to Work for Veterans initiative.

**Welsh Language Requirements**:
The Welsh Government is a bilingual organisation and Welsh language skills are considered an asset to the organisation. We encourage and support staff to learn, develop and use their Welsh language skills in the workplace.

The following list of language requirements represents an objective assessment by the line manager on behalf of the Welsh Government of the Welsh language skills required to undertake the duties of this particular post.
Welsh language skills
Desirable
Reading
Can read some basic words and phrases with understanding
Spoken
Can hold a basic conversation in Welsh
Understanding
Can understand parts of a basic conversation
Written
Can write basic messages on everyday topics

**Social Partnership**:
In Welsh Government, the relationship between the employer and trade unions is ba

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