Contract Co-Ordinator

Contract Co-Ordinator                    
Reports directly to the Contract Manager                 
Responsible for:
Review installation design bill of quantity and create sourcing tracker with list of items to procure including cable, accessories and hire equipment both internally and externally.
Managing the purchase to pay process for the HV projects business including raising of purchase requisitions, B2B requisitions and call off orders.
Managing the approval of invoices through the goods receipting process, including seeking approval from the project team and recorded goods receipts within the GR tracker for each project.
Being the central point of contact for all invoice queries received through the SNOW portal and distribute to the relevant end user if can’t be resolved.
Actively monitor and manage the purchase order coverage, highlighting to the Contract Manager and Project Manager, any purchase order coverage which is likely to be exceeded.
Managing the usage of emergency purchase orders which should be kept to a minimum.
Seek quotations for goods and services, as requested by the project teams, and actively negotiate where possible to reduce the overall cost to the business.
Completion required project questionnaire for submission to the auditors as requested by the finance department. The auditors may ask for information on an interim and year end audit. Providing contracts, variation/compensation events, TPA, authorisations and the latest cost report and cost forecast.
Ensure that payment applications are sent to the customer for approval on time and invoices are sent in a timely manner to generate consistent cash flow.
Raise non-conformance reports.
Assign suitable project engineer to each job ensuring holiday periods are covered and liaising across departments when support is required.
Arrange Factory Acceptance Test’s with the factory(s) and invite customer to witness in person or remote, attend where required/available to do so.
Attend co-ordination meetings with the client to discuss progress, issues, and queries.
Collate and analyse data for monthly finance review/forecast document, assigning costs to appropriate categories.
In addition to any responsibilities listed directly by title, all personnel are responsible for:
Ensuring their own compliance with the Health and Safety at Work Act 1974, The Environmental Protection Act 1990 (UK or local equivalent overseas), supporting Acts, Regulations, the Company and applicable client SHEQ Management System procedures.
Ensuring that personal protective equipment is used when required is maintained in an efficient state and replaced as necessary
Reporting Near Misses
Reporting Improvement suggestions
Proposing modifications to systems and procedures via their section/department managers
Initiating action to prevent the occurrence of any nonconformities relating to product, process or system and issue a report to their supervisor/manager and a copy of the report to SHEQ Department (HQ).
Contract Co-Ordinator                    
Reports directly to the Contract Manager                 
Responsible for:
Review installation design bill of quantity and create sourcing tracker with list of items to procure including cable, accessories and hire equipment both internally and externally.
Managing the purchase to pay process for the HV projects business including raising of purchase requisitions, B2B requisitions and call off orders.
Managing the approval of invoices through the goods receipting process, including seeking approval from the project team and recorded goods receipts within the GR tracker for each project.
Being the central point of contact for all invoice queries received through the SNOW portal and distribute to the relevant end user if can’t be resolved.
Actively monitor and manage the purchase order coverage, highlighting to the Contract Manager and Project Manager, any purchase order coverage which is likely to be exceeded.
Managing the usage of emergency purchase orders which should be kept to a minimum.
Seek quotations for goods and services, as requested by the project teams, and actively negotiate where possible to reduce the overall cost to the business.
Completion required project questionnaire for submission to the auditors as requested by the finance department. The auditors may ask for information on an interim and year end audit. Providing contracts, variation/compensation events, TPA, authorisations and the latest cost report and cost forecast.
Ensure that payment applications are sent to the customer for approval on time and invoices are sent in a timely manner to generate consistent cash flow.
Raise non-conformance reports.
Assign suitable project engineer to each job ensuring holiday periods are covered and liaising across departments when support is required.
Arrange Factory Acceptance Test’s with the factory(s) and invite customer to witness in person or remote, attend where required/available to do so.
Attend co-ordination meetings with the client to discuss progress, issues, and queries.
Collate and analyse data for monthly finance review/forecast document, assigning costs to appropriate categories.
In addition to any responsibilities listed directly by title, all personnel are responsible for:
Ensuring their own compliance with the Health and Safety at Work Act 1974, The Environmental Protection Act 1990 (UK or local equivalent overseas), supporting Acts, Regulations, the Company and applicable client SHEQ Management System procedures.
Ensuring that personal protective equipment is used when required is maintained in an efficient state and replaced as necessary
Reporting Near Misses
Reporting Improvement suggestions
Proposing modifications to systems and procedures via their section/department managers
Initiating action to prevent the occurrence of any nonconformities relating to product, process or system and issue a report to their supervisor/manager and a copy of the report to SHEQ Department (HQ).

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients