Payments Assistant

3 weeks ago

Cwmbran, United Kingdom Adecco Full time

We are currently recruiting for a Payments Assistant to work within the Finance Team at Gwent Police Headquarters in Cwmbran.

This is a temporary role until December 2024 initially with a view of being extended thereafter. You will be working Monday to Friday 37 hours a week and will be hybrid working after training.

JOB PURPOSE -

To provide economic, efficient and effective Payments function, to ensure the Police & Crime Commissioner and Force are making the best use of Resources.

RESPONISIBILITES

To input supplier invoices into the Accounts Payable system in a timely and accurate manner to ensure payment to suppliers is made in accordance with supplier terms and conditions, relevant VAT legislation and financial procedures
To support the payments processes, ensuring the appropriate prioritisation of workload to meet operational and business needs
To maintain a working knowledge of the OPCC's approved contractor list to ensure that the OPCC obtains value for money and is compliant with procurement processes and procedures
Provide resilience to the Cashier as required to ensure the effective operation of the team.
To investigate and satisfactorily conclude queries raised by suppliers, customers, internal staff, senior managers and external bodies such as HMRC, internal and external audit
To gather, collate and circulate statistical information to facilitate informed decision making
To maintain a clear audit trail for all transactions for subsequent review by HMRC, internal and external audit
To maintain financial databases, to ensure accurate and timely payment for ad-hoc services provided to the OPCCESSENTIAL CRITERIA

Must have a qualification or previous experience in Business Administration equivalent to NVQ Level 3.
Must have previous successful experience of working within an Accounts Payable/Receivable/Purchasing function within a large multi-disciplined organisation.
Must have experience of using computerised financial information systems, in particular Accounts Payable/Receivable /Purchase Order systems.
Must have experience of using and developing spread sheets.
Must have previous experience of analysing data using a variety of applications/methods to provide management information.
Must have a detailed knowledge HMRC invoicing requirements Standing Orders and Financial Regulations in relation to invoice processing
Must have a practical knowledge of VAT.
Must have a practical knowledge of Microsoft Office applications to compile data and produce management information.
Level 1 welsh (training will be given). Fluency in welsh desirable.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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