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Facilities Lead Coordinator

3 months ago

South Molton, United Kingdom Acorn by Synergie Full time

Job Role: Facilities Lead Coordinator

Location: South Molton, North Devon

Salary: Dependent on experience

Job Type: Permanent, Full Time

Job Purpose

To assist in ensuring the whole site to be safe, secure, efficient, clean, well-organised and aligned with all legislative, corporate, and leadership expectations.

Provide effective Facility Management services by supporting the maintenance, H&S and Facilities department to include, but not limited to construction, installation, repair and preventative maintenance.

Key responsibilities:

Supporting a Safety First Culture:

Maintaining a safe and effective work environment by ensuring all Environmental, Health, and Safety issues are addressed considering local regulations and company policy

Energy use management, compliance and plans for reduction.
Water use management, compliance and plans for reduction.
Manage waste segregation, collection and transportation.

Permit & Process Control:

Responsible to ensure policies, procedures, and other documentation are relevant, up to date & followed within sphere of influence, these are to include management of Permit Control where applicable.

Ensure compliance with statutory and company requirements at all times.
Proactively work on creation & improvement of key Safety Controls, Risk Assessments & supporting documentation including Management of Change (MOC) & ensure signed action completed, effective & on time.

Contractor Management (CM): Management and coordination of external service providers ensuring compliance with business requirements.

Ensure completion of all tasks are completed in a safe & timely manner, whilst achieving any quality or cost targets.
Monitoring & evaluating all work being performed by outside contractors.
Project management
Ensuring the correct type of tools and equipment needed to do a job safely, in compliance & efficiently, at all times.

Support periodical reviews with Key Contractors, develop and manage relevant actions.

Total Predictive Maintenance (TPM): Develop & maintain procedures utilizing standard methods & controls, for the safe and effective deployment of TPM across the function.

Ensure appropriate training is given to all relevant staff contractors, ensure audit / checks are completed to validate compliance.
Ensure preventative maintenance and inspections programs are established and schedules are adhered to.
Reports, surveys, assessments, external communications and audits are evaluated, all findings & action plans created, are communicated and closed on time.

Computerized Maintenance Management System (CMMS) Compliance: Ensures required documentation and/or system transactions are executed to meet task history and financial reporting requirements in both an accurate & timely manner.

Coordinates and assists with Manufacturing Initiatives: Liaises with key individuals including team leaders, and local leadership team to ensure departmental and business goals are achieved and recognised.

Experience Required:

Proven knowledge of Facility Management activities.
Experience in creating and working to Risk Assessments and Method Statements
Must be familiar with CDM regulations or willing to undergo training.
Competent in determining the type of tools and equipment needed to do a task safely and efficiently.
Ability to use computerised systems and basic knowledge of standard software (Word & Excel).
Sound administration skills
Willingness to hold an out of hours phone

Qualifications required:

IOSH Trained or similar
Counterbalance Fork-lift Truck licence is advantageous
Level 3 certificate FM Practices or to take qualification.
Demonstrated ability to function effectively with minimal supervision in a high involvement, team orientated work atmosphere, effectively supporting the work.
Expected to be a Site Responsible Person (SRP)

Company Benefits:

Competitive salary
Bonus scheme
25 days annual leave + Bank holidays
Early finish on a Friday
Flexible benefits program
Enhanced pension
Life Assurance
Health cash plan
Free gym membership
Employee Assistance ProgramAcorn by Synergie acts as an employment agency for permanent recruitment