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Receptionist

2 months ago

Aldershot, United Kingdom Randstad Technologies Recruitment Full time

Job: Receptionist

Location: Farnborough Aerospace Centre, Farnborough GU14 6TQ

Rates: £12 - £15 per hour depending on experience

Hours: 8am - 4pm Week 1 - Mon, Tues, Weds Week 2- Weds, Thurs, Fri

Role overview:

The Receptionist is the first point of contact for the company and provide administrative support across the organisation. The receptionist will handle the flow of people through the business and ensure that all responsibilities are completed accurately and delivered with high quality and in a timely manner. This role is to be covered by two part-time positions.

Duties & Responsibilities:

Meet and Greet
Meeting and greeting visitors
Answering & Screening any incoming phone calls while providing basic information when needed
Booking visitor parking reservations and allocation of parking spaces in advance
Take the lead on reception dealing with customers, staff and external visitors, advising them of exits, toilets, and refreshments, etc. upon arrival
Maintain Security
Follow procedures and control access (monitor logbook, issue visitor badges)
Issue new security badges, ensuring no badge is given out unless confirmation from security that induction has been completed
Monitor to ensure visitor forms are in place prior to any visitor attending site Reminding staff off the need when booking rooms to adhere to this, ensuring that only correct Access badge is given out. Monitoring to ensure paperwork returned from security.
Keeping a record of all MOD pass distribution via Alex Game (also record expired passes handed in)
Receiving and distributing car hire keys using the key safe's outside building
Maintain Safety
Maintains a safe and clean reception area/conference rooms/kitchen/public areas by complying with procedures, rules, and regulations
Ensuring anyone blocking any car has provided details to Reception
Daily management of contacting relevant people as/when required to move car so staff can get off site
Completion of Contactor Induction forms as and when required by the FM for site for contractors.
Print and Display ESH moments on a monthly basis and ensure previous month is removed
Meeting and Desk bookingSkills required

Sound Customer Service Skills
Experience with meeting and greeting visitors issuing visitor badges and notifying hosts on arrival
Strong organisation skills and attention to detail
Flexible
Previous administration experience, ideally in a senior level environment
Strong experience in using Microsoft Office
A friendly, flexible and positive approach
Ability to liaise effectively with senior management
Excellent verbal and written communication skill
Experience in maintaining a safe and clean reception areas
Preferred: 5 years of experience in an office environment
Must be able to obtain BPSSTo apply, please submit your CV or you can call Dani on (phone number removed)

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business