Legal Secretary

3 weeks ago

Swindon, United Kingdom Collab Talent Solutions Ltd Full time

Legal Secretary

Permanent

Full Time

Swindon

£24k - £27k

The successful candidate will be an experienced, committed legal secretary. They will have recent experience of working in an administrative support role. They will provide excellent front-line support to the fee earner and a professional administrative service to clients. They will take personal responsibility to learn on the job and assist in supporting the growth of the Family department.

Main duties:

* Quickly respond to existing clients and new business enquiries.

* Administration including but not limited to audio typing standard and nonstandard letters, producing letters, forms and documents which utilise Case Management and IT systems.

* Drafting of simple documents.

* Preparing correspondence and documents as well as amending and formatting more complex documents.

* Attending to clients over the phone and providing assistance in a professional and compassionate manner.

* Proactive diary management.

* Providing the highest levels of accuracy, speed, confidentiality, and presentation.

* Prioritising and arranging meetings and other appointments.

* Opening new files, filing, photocopying, cheque requests, capturing, closing, and archiving of files, running monthly bills and diarising payments thereof, DX & post preparation.

* Meet with clients face to face, to help administer and progress matters as instructed by the supervising solicitor.

* Provide clients with updates in relation to the day-to-day relevant matters via phone, email and face to face.

* On the supervising solicitor’s instructions, bill for work done on client’s behalf, chasing invoices if necessary and liaising with the Finance Department.

* Meeting all due diligence and compliance requirements including those relating to ID, letters of engagement, conflict check and AML regulations.

* Ensure high quality communication with the company’s internal teams and individuals.

* Deal with incoming post in the solicitor’s absence, matching post with the file and forwarding post where relevant.

* Preparing agenda/ minutes for department meetings.

* Credit control and unpaid fee chasing.

* File archiving.

* Ensure compliance with the Solicitors Regulation Authority.

What you need:

* Proven experience as a Legal Secretary

* Proficient in audio typing and transcription

* Strong administrative skills with excellent communication abilities

* Proficiency in Microsoft Word, Excel, Outlook, and other office software

* Exceptional time management and organizational skills

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