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Office Manager

1 month ago

Sands, United Kingdom Vanta Staffing Limited Full time

Vanta Staffing High Wycombe are recruiting for an experienced Office Manager who will oversee the general administrative function of the office, making sure everything runs smoothly on a daily basis. You will be part of the Senior Management Team with at least a year of managerial experience so you will be able to hit the ground running. This is a full time, permanent role based in High Wycombe.

Monday - Friday
9.00am - 5.00pm (37.5 hours per week)
GBP28,000 - GBP30,000 per annum

The main responsibilities of the Office Manager are:
· Manage all communication channels including phone calls, emails and in-person inquiries with professionalism and efficiency.
· Perform or facilitate maintenance of office equipment including cleaning, maintenance and repairs.
· Ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are kept up to date and all administrative processes work effectively.
· Provide clerical support when needed including answering phones, mail sorting and distributing, and preparing documents.
· General office duties including filing, correspondence and stationery ordering.
· Implement and maintain efficient filing systems for both physical and digital documents.
· Maintain the staff uniform inventory and place orders according to stock levels.
· Manage the directors diaries.
· Organise and chair meetings including typing the agenda and taking minutes.
· Oversee the petty cash fund.
· Manage the staff training record and arrange training for staff as and when required.
· Lead and supervise the administration team to ensure all tasks are completed accurately and on time.
· Managing HR functions such as employee on boarding, scheduling, performance evaluations and ongoing compliance.
· Oversee day-to-day office activities as the main point of contact, keeping management informed regularly via performance reports.
· Provide direct administrative support including scheduling appointments, meetings and events, arranging travel, mailing and shipping packages and updating contacts database and employee lists.
· Assist with discipline and termination of staff meetings in accordance with company policy.

The key requirements of the Office Manager are:
· Proven experience in office management or a similar role.
· Strong IT skills including the use of Microsoft Office (Excel, Word, Outlook).
· Excellent communication skills both verbal and written.
· High attention to detail with ability to learn and adapt to new procedures.
· Ability to work independently.

Benefits offered:
· Free parking.
· Casual dress.
· Company events.
· Company pension