Legal Secretary

3 weeks ago

Spalding, United Kingdom ALH Recruitment Full time

Legal Secretary - Spalding - Attractive package

ALH Recruitment are looking to recruit a Legal Secretary with immediate effect for our client based in Spalding, Lincs.

Legal experience is essential for this position:

The essential skills:

* experience as a legal secretary/secretary, including the use of a digital dictation tool.

* computer literacy, with strong working knowledge of Microsoft Office.

* a typing speed of at least 65 wpm/90% accuracy.

* excellent attention to detail, including spelling and punctuation.

* an ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.

* an ability to organise own work effectively and plan well to meet required deadlines.

* evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.

The primary responsibilities are to:

* provide the team with typing, secretarial and administrative support.

* work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.

* assist with digital dictation and administrative support across the company in line with the Company’s workflow ethic.

The day-to-day responsibilities are to:

* transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate;

* operate case management system including storing documents electronically – organising and attaching to relevant matters.

* familiarity with all relevant computer packages including, but not limited to: PDF Docs, document conversion and tracked changes.

* deal with administrative routines as required to include scanning, printing and photocopying.

* be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.

* understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:

* meets clients’ needs and ensure they are kept advised as necessary.

* manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions.

* make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.

* monitoring compliance and Lexcel requirements.

* deal with notary enquiries liaising with the notary, arranging appointments, scanning of ID and associated documents and updating notary register

* attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company’s standards for client care.

* be flexible as a member of the wider team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.

* work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.

* ensure the confidentiality of all the company’s and clients’ information.

* appreciation of legal procedures and Company protocols.

* any other reasonable requests from Fee Earners and/or Manager.

If you feel you have the skills and experience to step into this exciting Legal Secretary position, please apply below

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