Legal Secretary

3 weeks ago

Spalding, United Kingdom ALH Recruitment Ltd Full time

Legal Secretary - Spalding - Attractive package

ALH Recruitment are looking to recruit a Legal Secretary with immediate effect for our client based in Spalding, Lincs.

Legal experience is essential for this position:

The essential skills:

  • experience as a legal secretary/secretary, including the use of a digital dictation tool.
  • computer literacy, with strong working knowledge of Microsoft Office.
  • a typing speed of at least 65 wpm/90% accuracy.
  • excellent attention to detail, including spelling and punctuation.
  • an ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
  • an ability to organise own work effectively and plan well to meet required deadlines.
  • evidence of a problem solving "can-do" attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners' work.

The primary responsibilities are to:

  • provide the team with typing, secretarial and administrative support.
  • work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
  • assist with digital dictation and administrative support across the company in line with the Company's workflow ethic.

The day-to-day responsibilities are to:

  • transcribe and prepare all correspondence and documents through audiotyping and word processing, using Company precedents where appropriate;
  • operate case management system including storing documents electronically - organising and attaching to relevant matters.
  • familiarity with all relevant computer packages including, but not limited to: PDF Docs, document conversion and tracked changes.
  • deal with administrative routines as required to include scanning, printing and photocopying.
  • be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.
  • understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:
  • meets clients' needs and ensure they are kept advised as necessary.
  • manage incoming and outgoing mail in all mediums i.e. post, emails and fax transmissions.
  • make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.
  • monitoring compliance and Lexcel requirements.
  • deal with notary enquiries liaising with the notary, arranging appointments, scanning of ID and associated documents and updating notary register
  • attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the Company's standards for client care.
  • be flexible as a member of the wider team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.
  • work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.
  • ensure the confidentiality of all the company's and clients' information.
  • appreciation of legal procedures and Company protocols.
  • any other reasonable requests from Fee Earners and/or Manager.

If you feel you have the skills and experience to step into this exciting Legal Secretary position, please apply below:

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