PA to managing partner

4 weeks ago

Clapham Common, United Kingdom Burgess Mee Family Law Full time

We are seeking an experienced personal assistant to provide day-to-day support to a managing partner and two junior partners.

The successful candidate will maintain effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf. They will also assist the diary management and booking appointments for the partners that they support.

They will ideally have at least three years of personal assistant experience to a partner or director in a legal setting.

Their responsibilities will include, but are not limited to:

* Diary management and answering internal diary related queries

* Collating and recording monthly expenses

* Liaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations

* Booking meeting rooms internally and externally

* Liaising with new prospects

* Managing the mediation process

* Drafting covering emails and sending letters and emails out on behalf of partners

* Electronically signing COFA forms, contracts and documentation on behalf of partners

* Assisting with the preparation for and scheduling for Resolution drafting committee meetings

* Assisting with the organisation and progression of various projects

* Assisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant events

* Assisting with travel arrangements including booking taxis, trains, flights, hotels and activities

* Fielding calls when the partners are unavailable, taking messages and assisting where possible

* Monitoring the partner's inbox when they are on annual leave and forward relevant emails to appropriate members of staff for action

* Assisting with the organisation of Burgess Mee hosted events

* Note taking

* E-filing

* Time recording

* Any other reasonable responsibilities, from time-to-time, expected in a personal assistant role

Applications

Applicants should send a CV and covering letter setting out their suitability for the role. Due to the volume of applicants we will be unable to respond to each application or answer speculative queries. Those chosen to proceed in the process will be contacted directly

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