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Executive Assistant

2 months ago

Horsham, United Kingdom Global 4 Communications Ltd Full time

Executive Assistant

Hours: Monday to Friday, 08:30 – 17:30

Location: Horsham, West Sussex.

Salary: £40k- £50k (Depending on Experience)

Due to the growth and expansion of Global 4, we are currently looking for an experienced Executive Assistant to provide support to our Chief Executive Officer with the day to day running of the business

This is a great opportunity for someone who is looking for an exciting and challenging role within a growing business.

Applicants must have:

·      Have a minimum of 5 years’ Executive Assistant experience at corporate level.

What will you be doing?

As Executive Assistant to our Chief Executive Officer, you will be required to support on all projects and strategic changes throughout the business and be accountable for all administrative support on a day-to-day basis. The main role and responsibilities will include but are not limited to:

·      Managing diaries and arranging appointments, against project / business priorities

·      Preparing and owning meetings, ensuring meaningful agendas

·      Producing weekly and monthly reporting for board packs

·      Ensuring accuracy and quality to all work produced

·      Preparing and creating ad-hoc presentations, reports and spreadsheets

·      Monitoring, prioritising, organising and responding (when required) to all email correspondence

·      Attending meetings, minute taking and monitoring the completion of actions thereafter

·      Maintaining and supporting on project boards and internal tasks as required

·      Researching for potential projects and acquisitions as directed

·      Completing expenses

·      Creating complex workbooks in excel to produce easy to read reports

·      Proactively chasing outstanding works throughout the business

·      Escalating any challenges appropriately

·      Monitoring and measuring strategic objectives

·      Proactively engaging to understand priorities and objectives for the board, ensuring deadlines and KPI’s are met

·      Provide support to general office management

·      Managing and updating policies, procedures and the centralised asset registry in line with company work instructions

What do we need from you?

The ideal candidate will possess excellent relationship and organisational skills combined with a thorough, meticulous attention to detail. They’ll have proven experience in supporting a CEO or senior leadership team.

In addition, the ideal candidate will possess:

• Excellent verbal and written communication skills to interact with various stakeholders

• Problem solving skills and the ability to anticipate issues and solve problems proactively

• A high level of discretion and integrity and the ability to handle sensitive information with discretion

• Flexibility to adapt to changing priorities and handle unexpected challenges

• Maintain a professional demeanour in all interactions

• A proactive approach and the ability to anticipate the needs of the CEO

·      Confident and assertive

·      Advanced Office 365 skills; particularly Excel, Word & PowerPoint

·      Self-motivated with a positive attitude

·      A fast thinker with the ability to work under pressure and work with strict deadlines

·      Open to learning new skills

Company Benefits:

·      50% off our Broadband, completely free after two years

·      25 days holiday allowance plus bank holidays

·      5 additional days leave granted based upon length of service

·      £250 Bright Ideas Scheme

·      Employee Recognition Scheme – Including Days Out

·      Buy & Sell holiday allowance scheme

·      Death in service benefit

·      Pension scheme

·      Eye care vouchers

·      Friday fridge

·      Company lunches

·      Company bonus scheme

·      £1,000 Refer A Friend Scheme

·      Fun incentives

·      Paid Charity leave

Who are Global 4?

Here at Global 4, we Love Tech and offer a range of services and products to support businesses across the whole of the UK. Our vision is to solve our customers technology challenges, by advising and implementing the right solution, and always demonstrating best in class service excellence. We offer a wide range of solutions, from cloud telephony, IT, CCTV & Security services, data connectivity and mobiles as well as energy.

As a forward-thinking business utilising the latest technology, we support a wide range of clients in multiple industry verticals. Our Trustpilot rating proudly sits at 5 stars in demonstration of our Exceptional Service whilst our internal processes and security are backed by ISO 9001 and 27001 accreditations The experience we provide our customers with is unparalleled, and our proposition enables us to welcome hundreds of new clients every year whilst retention is at an all-time high.

With a clear vision and strong values, Global 4 is looking to expand its incredible team and require driven, passionate, and personable professionals to join their mission. We continue to grow together, investing in our people and our product offering. If you’re looking for a change, for a challenge, for reward, now is the time to join Global 4