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Reception & Office Manager

1 month ago

Milton Keynes, United Kingdom ACS Staffing Solutions Full time

Reception & Office Manager

Milton Keynes – onsite

Hours - 8.30-5pm October-April and 8am-5pm

Salary - up to £30,000 DOE

We are excited to be partnering with a fabulous business in Milton Keynes, our client is currently seeking an Office Manager to join the team. This is a great role for someone who loves a process is methodical and highly organised.

You will be responsible for overseeing all front end and back-office activities. Providing administrative support to the UK Offices and managing the facilities.

Responsibilities

Answer all incoming calls in a clear, polite, and helpful manner.
Ensure calls are transferred to the appropriate employee with proper call announcement or take messages and distribute them promptly.
Greet visitors upon arrival and provide refreshments as needed.
Monitor sign-in reports and manage visitor passes/access.
Prepare correspondence and other documents as directed.
Manage stationery replenishment, cleaning, and subsistence supplies.
Oversee meeting room diaries, prepare for meetings, and manage refreshments and catering.
Research and book hotels, taxis, flights, hire cars, parking, and congestion charge requests in line with the Company's travel policy.
Support business visa applications and liaise with the corporate travel agency.
Research and purchase ad hoc products/items, ensuring the best price is achieved.
Process and distribute incoming/outgoing mail and maintain post room organisation.
Use UPS WorldShip to send daily outgoing parcels.
Manage and maintain all fire warden and first aider training, updating training logs.
Seek improvements to the reception operation and facilities.
Manage car park and permit assignments.
Assist with basement recycling procedures and sample sales.
Assist in other day-to-day administrative duties as needed.
Coordinate the use of pool cars.
Cover EA duties during their absence.
Support in planning work social events and CMM/Pre-line meetings.
Update and send regular org charts to the US HR Department.
Assist with ad hoc tasks and arrange regular Microsoft Excel/PowerPoint training courses.
Oversee maintenance and general office management for Head Office, and London
Review terms and conditions of suppliers and service providers regularly.
Manage relationships with service providers, building managers, and security.
Arrange annual system services and fire risk assessments, ensuring compliance with health and safety regulations. 

Skills & Experience

Ability to juggle multiple tasks and take a practical approach.
Demonstrated experience in office administration and reception.
Proficient in Microsoft Excel and Word.
Excellent verbal and written communication skills.
Proven organisational skills.
Ability to work independently.
High level of customer service with a professional manner.
Experience with corporate travel systems is an advantage

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