Senior Document Controller

2 weeks ago

Studley, United Kingdom Fusion People Ltd Full time

Role: Senior Document Controller

Location: Studley, Warwickshire

Rate: £neg

Duration: 12 months - Temp to Perm

Duties:

Ensure contracts meet the documentation requirements of the AMP7 Framework procedures.

Champion the most efficient ways to reduce filing waste while maintaining accurate records.

Monitor project document control performance for all sites to ensure project documentation requirements are fulfilled from start to finish in an efficient and effective manner.

Management of framework level documents and filing systems.

Create and maintain the Document Control Management Plan

Assist with the creation and maintenance of Framework Management Plan and Information Execution Plans.

Ensure the MIDP and TIDP's are fully utilised across the board.

Ensure the correct client Specifications, Design Manuals and Catalogues are available for all to use.

Ensure there is a standard, structured folder system with visual aids to prompt end users.

Maintaining and improvement of document management processes and systems

Ensure the correct naming conventions, META data and other attributes are used and maintained.

Register, track and distribute for approval all documentation submissions by the Contract teams.

Liaise with the Contract and Operational Teams to assist with ensuring that all procedural documents are submitted on time.

Receiving, filing, and distributing incoming site mail if required

Ensure all paperwork is recorded when disposed of/archived on the relevant tracker.

Share good practice with the wider Document Control community in our drive for continuous improvement.

Knowledge of the requirements of IS09001 (Quality Systems) and IS(phone number removed) (Information Security)

Undertake regular audits on contract governance, deliverables, and key client deliverables.

Highlight upcoming deadlines and outstanding actions for the Contract Team

Assist with meeting and exceeding group and customer audit results.

Assist the Quality Manager in the implementation of quality assurance, continuous improvement and innovation including sharing practices with/from the wider group.

Conduct Quality audits both advisory and scored.

Maintain professional working relationships with the Project Team, Operations Team, Supply Chain and Client.

Participate in continual professional development, including that which will benefit others in the business as well as oneself.

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