Contract Support

1 month ago


Edmonton Green, United Kingdom Invictus Group Full time

Ensure QHSE documentation is maintained and readily available using Elogbook systems e.g. Observation Reports, Training Matrix & competency records, PPE, Uniform, Tools, Toolbox talks

* Completion of Subcontractor Attendance Packs records and uploads to Client Sharepoint

* Ensure Organisational Chart is maintained and current with any changes

* Issue of monthly PPM notifications to the Client Service Desk and records updated on CAFM System

* Management of employee Vetting following the Client internal process

* Management of Client BPSS / SC Clearance for all Employees and Subcontractors

* Monitor and maintain the Attendance Planner and Shift Rota

* Collate and process Timesheets weekly

* Maintain people records such as new starters, Leavers, absence and any changes in staff

* Answer calls and emails in a professional and timely manner Contract

* Prepare, attend and actively participate in monthly Contract Review meetings

* Plan and arrange Subcontractor call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs

* Assist management team with monthly Customer Report

* Ensure systems (e.g. MySupplier, Webquote, Dynamics) are in use and kept updated

* General Contract Management support for the Lead Contract Support and Account Manager

* Management of monthly chargeable Consumable Tracker, raising consumable Purchase Orders in a timely manner

* Raising non-chargeable Purchase Orders

* Management of non-chargeable spend weekly

* Daily review and process of Subcontractor and Supplier invoices, managing disputes within 30-day SLA

* Open Purchase Order and EW accrued aged management

* Monthly review and management of annual maintenance Purchase Orders

* Annual Contract renewal assistance with Lead Contract Support and Account Manager

* Client Debt management, ensuring disputes are resolved within 30-day SLA

* Completion of monthly Extra Works Billing Submission and Client approvals in line with SOX Compliance

* Raise Extra Work sales invoices in line with company deadlines at the correct margin

* Month end reporting review and completion (EW Margin, Overtime and Expenses, Labour Allocation)

* O1 and S1 understanding

* Review P&Ls Monthly with Account Manager and influence P&L result

* General Financial Support for the Lead Contract Support and Account Manager


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