Facilities Assistant
2 weeks ago
Monday-Friday 5 days onsite
Location: Oxford, Full-time, Permanent (Office based) OX1
Salary: Negotiable based on experience up to £23-26k
To provide administrative and facilities services to the Oxford office. The role will report to the Facilities Manager and is responsible for the smooth operation of the facilities functions within the Oxford office.
First point of contact for Facilities and Health & Safety issues within the office
First point of contact with building landlord/managing agents
Welcoming visitors to the firm in a polite and professional manner
Carry out daily building inspections and report any maintenance issues to the relevant person.
Liaising with any contractors coming to site
Provide assistance to other Business Support Functions that are not based in this office (Finance, HR, IT or Marketing) as and when requested
Process all incoming and outgoing mail and arrange couriers
Undertake reprographic duties to the highest standard (i.e. photocopying and scanning post/documents/files, creating USB
data sticks and collating/binding documents). Ensure MFD is in working order and fully stocked with paper and toner
Ensure the office equipment and furniture is usable and arrange repairs or replacement as necessary.
Be aware of how to operate the office equipment correctly and know the procedures to follow in the event of faults or
damage
Maintaining the meeting room diaries and coordinate catering requirements for client meetings, seminars, and mediations
Ensure equipment is available, set up correctly working prior to the start of meetings/seminars
Monitor and replenish kitchen and stationery supplies, ensuring stock levels are maintained
Records Management including boxing up files, recording file movements on archive database, dealing with archive requests, file audits and assisting the File & Deeds coordinator as appropriate
Ensure clear desk and security policy maintained and adhered to
Ensuring security procedures regarding access to the premises are adhered to at all times
Complete compliance audits as required and in a timely manner
Conduct new joiners facilities induction (office tour, fire evacuation, issue security passes etc)
Assist the Health & Safety Manager (Birmingham) in complying with all Health & Safety regulations
Complete relevant H&S training courses including First Aider and Fire Warden training
Completing courier forms and arranging these as directed
Managing Special Deliveries and proof of posting
Managing information that is saved in places such as data rooms and Sharefiles
To be successful in this role, it is likely that your background would include:
- Experience in a similar role, such as an Administrative Assistant or Facilities
Front of house experience to include reception duties or a customer facing role
Experience of providing support across several areas to multiple people eg - diary management, arranging travel, organising small office events
Excellent knowledge of Microsoft Office systems; Outlook, Word, PowerPoint, Nitro and Sharefile
Pre-employment Screening: Includes checks on qualifications, references, work eligibility, and disciplinary history.
Benefits: Competitive salary and comprehensive benefits package.The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace
-
Facilities Assistant
1 week ago
Oxford, Oxfordshire, United Kingdom Page Personnel Finance Full timeThis is an exciting opportunity for either a bright and confident individual with previous office experience, or facilities professional,who are looking for their next step to progress their career and join an expanding company.You will ensure day to day management of all facilities requirements are met and assist on storage, maintenance and other office...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Facilities Assistant
1 month ago
Oxford, United Kingdom Frankly Recruitment Full timeJoin a friendly Team as a Facilities Assistant!£25 - £28k PA25 days holiday37.5 hours a week (Monday – Friday 9-5:30)Based in OX2 - WestwayParking on siteAdditional 1.5 days given to be taken over the festive period in December each year.Buying and Selling up to 1 weeks' worth of leave each year.The Opportunity:We are seeking a proactive Facilities...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom Frankly Recruitment Full timeJoin a friendly Team as a Facilities Assistant!£25 - £28k PA25 days holiday37.5 hours a week (Monday – Friday 9-5:30)Based in OX2 - WestwayParking on siteAdditional 1.5 days given to be taken over the festive period in December each year.Buying and Selling up to 1 weeks' worth of leave each year.The Opportunity:We are seeking a proactive Facilities...
-
Facilities Assistant
4 weeks ago
Oxford, Oxfordshire, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities AssistantSalary: 22,000 to 25,000Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford.The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that prides...
-
Facilities Assistant
2 weeks ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Facilities Assistant
4 weeks ago
Oxford, Oxfordshire, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities AssistantSalary: 22,000 to 25,000Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford.The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that prides...
-
Facilities Assistant
3 weeks ago
Oxford, United Kingdom The Recruitment Group Full timeWe are delighted to be working with a leading Solicitors in central Oxford to recruit a Facilities Assistant to join their team. Benefits include: - 25 days holiday + BH - Holiday Buy and sell scheme - Enhanced MAT & PAT - Life assurance- Salary sacrifice- and much more! As the Facilities Assistant you will:-Be the first point of contact for any facilities /...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities AssistantSalary: 22,000 to 25,000Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford.The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that prides...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities AssistantSalary: 22,000 to 25,000Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford.The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that prides...
-
Facilities Assistant
2 weeks ago
Oxford, United Kingdom Search Full timeFacilities AssistantLocation: OxfordType: Full-time, Permanent Role Overview:The Facilities Assistant will provide essential administrative and facilities services to our Oxford office, ensuring smooth operations. Reporting to the Facilities Manager, this role is pivotal in maintaining efficient facilities functions. Key Responsibilities:* Serve as the first...
-
Facilities Assistant
1 week ago
Oxford, Oxfordshire, United Kingdom Search Full timeFacilities AssistantLocation: OxfordType: Full-time, Permanent Role Overview:The Facilities Assistant will provide essential administrative and facilities services to our Oxford office, ensuring smooth operations. Reporting to the Facilities Manager, this role is pivotal in maintaining efficient facilities functions. Key Responsibilities:* Serve as the first...
-
Facilities Assistant
1 month ago
Oxford, United Kingdom University of Oxford Full timeWe are seeking to appoint a Facilities Assistant join the Facilities Team at the Nuffield Department of Population Health. The Facilities team are responsible for running the building to ensure that first class research environments, including laboratory and office space across two buildings, the Richard Doll Building (RDB) and the NDPH/Big data...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom University of Oxford Full timeWe are seeking to appoint a Facilities Assistant join the Facilities Team at the Nuffield Department of Population Health. The Facilities team are responsible for running the building to ensure that first class research environments, including laboratory and office space across two buildings, the Richard Doll Building (RDB) and the NDPH/Big data...
-
Facilities Assistant
1 week ago
Oxford, United Kingdom The Recruitment Group Full timeWe are delighted to be working with one of Oxfords most forward-thinking employer who are looking for a Temporary Facilities Assistant who will be overseeing the administration functions for the business. **As Facilities Assistant you will be involved with**: - Providing a high level of customer service - Managing the card and access system, investigating...
-
Facilities Assistant
3 weeks ago
Oxford, United Kingdom University of Oxford Full timeOxford Population Health (the Nuffield Department of Population Health, University of Oxford) is a global pioneer and leader in population health science. The department has over 900 staff, students and academic visitors who work together to investigate the causes and prevention of disease and lead human health forward. We are seeking to appoint a...
-
Facilities Assistant
4 weeks ago
Oxford, Oxfordshire, United Kingdom STOUR BAY PARTNERSHIP LTD Full timeI am working with an established law firm whom have offices across the UK and are currently recruiting for a permanent Facilities Assistant to work within the Oxford Office. The salary is between GBP25,000-GBP28,000. The hours are 9am-5.30pm (Monday to Friday). Duties include:Ensure the day to day management of all Facilities requirements are met and assist...
-
Facilities Assistant
4 weeks ago
Oxford, United Kingdom STOUR BAY PARTNERSHIP LTD Full timeI am working with an established law firm whom have offices across the UK and are currently recruiting for a permanent Facilities Assistant to work within the Oxford Office. The salary is between GBP25,000-GBP28,000. The hours are 9am-5.30pm (Monday to Friday). Duties include: Ensure the day to day management of all Facilities requirements are met and...
-
Facilities Assistant
1 month ago
Oxford, United Kingdom STOUR BAY PARTNERSHIP LTD Full timeI am working with an established law firm whom have offices across the UK and are currently recruiting for a permanent Facilities Assistant to work within the Oxford Office. The salary is between GBP25,000-GBP28,000. The hours are 9am-5.30pm (Monday to Friday). Duties include: Ensure the day to day management of all Facilities requirements are met and...
