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Facilities Assistant

4 months ago

Oxford, United Kingdom STOUR BAY PARTNERSHIP LTD Full time

I am working with an established law firm whom have offices across the UK and are currently recruiting for a permanent Facilities Assistant to work within the Oxford Office.

The salary is between GBP25,000-GBP28,000. The hours are 9am-5.30pm (Monday to Friday).

Duties include:

  • Ensure the day to day management of all Facilities requirements are met and assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system.
  • Assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.

Training will be carried out at their Swindon office during the first week.

Key Responsibilities

  • Cover mail room duties on a daily basis
  • Provide support to all internal clients regarding stationery and other miscellaneous requests as and when required
  • Providing reprographics support for all departments on request
  • Ordering of stationery, lighting, cash and carry consumables
  • Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required
  • Oversee cleaning standards, liaise with company if issues
  • Assist the Facilities Supervisor in the procurement of consumables, non consumable and general services for all offices
  • Act as representative when sourcing/agreeing new contracts
  • Assist in planning and execution of office moves within agreed timeframes
  • Manage storeroom, control of rubbish/recycling and kitchen standards
  • Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by the H&S Co-ordinator
  • Travel to other offices to cover

Skills, Experience and Attributes

  • Minimum of 5 GCSEs A-C (Including English and Maths)
  • Working knowledge of Microsoft packages including Word and Excel
  • Previous experience within a customer service role or office environment
  • Previous experience within a legal environment is desirable
  • Excellent organisation capability with the ability to effectively prioritise
  • Client service focused