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Human Resources Intern

4 weeks ago

Basildon Essex, United Kingdom Iveco Group Full time

Basic Function:

As a member of the HR Department, you will actively contribute and provide full employee-cycle support to the HR and Payroll Team; in line with company policy and legislation. You will also play a key role in the implementation and monitoring of our Training Campaigns and Fleet Management; as well as being an active participant with the Team of employee Relations Cases Country HR Projects as they arise.

You will also be a First Aid Appointed Person and Fire Warden.

This internship starts as 1 year fixed term contract with the potential to be 2 years contract with an increase in HR responsibilities.

Attendance of the Basildon Offices of 3 days a week, 2 days remote working.

Main Responsibilities:

  • Responsible for the HR mailbox (on a rotating basis with our other Intern), answering general employee queries, password resets, references, payment of invoices.
  • Manage internal communications including the monthly newsletter, and general email communications sent from the HR mailbox.
  • Provide end to end support with the recruitment process for Interns initially and progressing to junior positions within the company; including involvement within interviews and updating our LinkedIn page’s job vacancies.
  • Be responsible as instructed by the HR Advisors for the on-boarding process through creating offer letters and contracts, right to work and reference checks, processing on our HR System, induction packs and liaising with Payroll. Progressing to carrying out inductions, probation reviews and the processing employee cycle changes through to off-boarding.
  • Supporting payroll as required with information on expenses from our Concur system.
  • Internal audit checks of the HR system, Driving licenses, Visas, Barclaycard for travel expenses; and Data preparation with potential analysis for internal reporting or company audits.
  • Training system administration progressing to coordination, communication and identification of training needs for employees.
  • Administrating and communicating support for Compensation & Benefits activities (i.e. our Company sales bonus plan and our Reward and Recognition programme).
  • Management of the pool car(s) and Car fleet, including car trackers and fuel cards.
  • Supporting ER Cases on an ad hoc basis as appropriate initially with minute taking, progressing to conducting investigations and creating of basic letters.
  • Participation in Projects with the HR and Payroll Team as required such as the roll out of ESG initiative, setting up of a graduate assessment day.
  • First Aid Appointed Person responsibilities: you are not required to perform first aid but instead take control of the scene and call for emergency services to respond; following up with paperwork as confirmed by the Health and Safety Manager.
  • Fire Warden: support the group Health and Safety Manager to ensure the Basildon Office meets health and safety fire related obligations as per the fire regulations.
  • Other duties as assigned or directed by management.

Competencies and Experience:

  • Graduate with a university degree in Human Resources, Business, Psychology or a similar field.
  • Experience using MS Office; such as Excel, Word, PowerPoint, Teams and Outlook.
  • Strong communication skills in English, both written and oral.
  • Enthusiastic and willingness to learn with a ‘can do’ attitude.
  • A self-starter with a positive and customer focused attitude.
  • Strong interpersonal and relationship building skills.
  • Eligibility to work in the UK.
  • Previous HR experience is desirable but not needed. Full training and development will be provided.
  • First Aid Appointed Person and Fire Warden experience is desirable but not needed. Full training will be provided.
  • Ability to commute to the Basildon offices 3 days per week.

It is a condition of employment that employees may be required to undertake such other duties as may reasonably be required of them. Furthermore, it may be necessary to change the roles and responsibilities from time to time. Management reserves the right to implement such changes.

Iveco Group is committed to providing equal opportunities to all employees.