Event Operations Executive, Breakbulk

Job Description Event Operations Executive, Breakbulk Reports to: Head of Operations Location: Paddington, London A bit about us We're Hyve - organiser of the world's fastest-growing and most forward-thinking B2B events. As the chosen event partner to many of the world's leading companies, our platforms play a critical role in their strategies - helping them enter new markets, accelerate growth and connect with the people who matter most. Our portfolio includes some of the world's best events, leading the way in sectors like ecommerce, healthcare, edtech and fintech, to name a few. We're growing fast, driven by an innovative and entrepreneurial culture that empowers people to think big and move quickly - and by an ambitious acquisition strategy that's bringing new, exciting events into the Hyve portfolio at pace. Alongside our market-leading events, we're developing a new generation of tech and data-enabled products that supercharge connections and value for our customers - from our industry-defining one-to-one meeting programmes and curated table talks, to our emerging tech user labs and other year-round platforms designed to deepen engagement and growth. Whatever your role at Hyve, you'll be part of a global team shaping the future of how industries connect, collaborate and grow - working alongside some of the most talented people in the business. Think that sounds good? Wait until our talent acquisition team tells you about the culture. A bit about you First things first: whatever your background, beliefs or ambitions, there's a culture of belonging at Hyve — and everyone is welcome. The question isn't where you've come from, but where you want to go. You'll thrive here if you're curious, collaborative and not afraid to challenge convention. We look for people who take pride in what they do, who are energised by change and always moving forward. The kind of people who stay open, keep learning, and look for better ways to make an impact. Our shared behaviours guide how we work: we dare to do things differently, own our work, embrace collaboration, stay true to ourselves and others, and remember that optimism wins. If that sounds like you, you'll fit right in. About the Role As Operations Executive, you will play a pivotal role within the Operations team, driving the successful delivery of operational sponsor commitments and leading special projects across our global events portfolio. You will own the sponsorship tracker for all events and functions, ensuring benefits are delivered accurately, on time, and to the highest standard. Alongside this, you will oversee the operational delivery of awards programmes, content-led features, and special events — acting as a key cross-functional liaison between Operations, Sales, Marketing, Content, and external suppliers. This role may also be expected to operate as a support to the Operations Manager function on certain events, workload dependent, which would entail fulfilling operational manager tasks, with support and direction provided. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys taking full ownership of complex deliverables. International travel to events will be required. Key Responsibilities Sponsorship Delivery & Stakeholder Management Act as the primary operational contact for all sponsor deliverables across the full event portfolio. Own and manage the master sponsorship tracker, ensuring all benefits, branding elements, and entitlements are accurately logged, communicated, and delivered. Work closely with Sales, Marketing, Content, and Operations to coordinate sponsor requirements and ensure seamless cross-functional delivery. Cost and scope the operational delivery of sponsor packages, providing production estimates and working with the Sales team to shape and confirm bespoke sponsor packages. Manage sponsor branding and visibility across events, including signage, print assets, digital placements, hospitality requests, and VIP arrangements. Liaise directly with sponsors to gather branding assets, confirm requirements, and provide exceptional customer service throughout the event cycle. Oversee the operational delivery of sponsored features, lounges, theatres, meeting rooms, receptions, and other sponsor-led activations. Special Projects Lead the planning and operational delivery of awards programmes, content features, and special event elements (e.g., receptions, lounges, ceremonies). Coordinate with internal teams and external suppliers to ensure these projects meet brand standards, run smoothly, and enhance the overall event experience. Develop timelines, production schedules, and briefing documents for project elements as required. Operational Delivery Support the Operations Manager with the onsite delivery of events, acting as a key point of contact for sponsors, contractors, and partners. Coordinate signage, branding, furniture, AV, and other operational requirements linked to sponsorship and special features. Maintain close relationships with suppliers and contractors to ensure high-quality, timely, and cost-efficient delivery. Contribute to event floorplan planning as it relates to sponsored features or special projects. Documentation, Process & Communication Produce clear and accurate operational documentation relating to sponsorship and project delivery. Work with Marketing on sponsor communications, ensuring timely circulation of manuals, deadlines, and deliverables. Maintain accurate records, version control, and operational documentation for all sponsor-related assets. Contribute to post-event reporting on sponsorship performance, delivery, and improvements. Travel & Onsite Responsibilities Attend all events within your remit (where requested by Head of Operations), ensuring full delivery of sponsor benefits and special projects from build-up to breakdown. Provide onsite leadership for sponsor-related requirements, troubleshooting issues and maintaining high standards under pressure. Valued Skills & Experience Experience in event operations, sponsorship delivery, or project management within conferences/exhibitions. Demonstrated ability to manage complex deliverables with multiple stakeholders. Experience working onsite at events, preferably internationally. Skills Excellent organisational and logistical planning skills. Strong communication and interpersonal skills — confident working with senior stakeholders and sponsors. High attention to detail, with the ability to manage multiple deadlines simultaneously. Ability to take initiative, troubleshoot, and work independently in fast-paced environments. Strong customer service mindset with a problem-solving approach. Proficiency in project tracking, Excel, and standard office software. Ready to make some great experiences? Your Hyve adventure begins with one click-Apply now We're committed to creating a workplace where everyone feels valued, respected, and empowered to thrive. We welcome applicants from all backgrounds and do not discriminate based on race, ethnicity, religion, gender identity or expression, sexual orientation, age, disability, marital status, or veteran status. Diverse perspectives make us stronger and drive innovation.