Administration Assistant

3 weeks ago


London, United Kingdom Owen Reed Ltd Full time

Owen Reed is looking to recruit a professional Team Assistant - Dispute Resolution to join a top law firm in London.
The Role
You will be expected to provide high quality, comprehensive administrative support to lawyers and PAs within the Dispute Resolution practice. You will contribute to the practice, and, ultimately, the firm's success by proactively getting to grips with working processes, anticipating the needs of those requiring support by providing dedicated, hands-on assistance, and facilitating flexible and efficient administrative support.
Key Responsibilities
• Work to ensure individual support needs for all members of the practice are understood and met.
• Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.
• Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.
• Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with various business services departments and support teams, as necessary.
• Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner.
• Assist other members of the team (including PAs, Paralegals, Operations, and the Dispute Resolution Business Development ('BD') team) as required.
Other Responsibilities
• Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.
• Establish and maintain effective and accurate filing systems.
• Liaise with the Records Management/General Office ('GO') department to send off and recall archived filing.
• Replenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.
• Liaise with GO to arrange couriers as and when they are required.
• Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regards to the maintenance of the office as necessary.
• Diary management, organising of meetings and travel arrangements.
• Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.
Personal Specification – Knowledge, Skills & Experience
• Strong attention to detail.
• A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
• Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.
• Confidence to proactively problem solve and seek assistance should issues arise.
• Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.
• Ability to work in a fast-paced team environment while maintaining a high level of performance.
• Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
• A continued focus on excellent client service.
• Ability to take ownership of processes and to use own initiative to progress tasks with little supervision.
• Be a proactive highly motivated, self- starter who has a can-do attitude.
• Keen interest in working in a legal environment #J-18808-Ljbffr



  • London, United Kingdom Administration Full time

    **Join the UK’s most dynamic collection of hotels and restaurants** At Edwardian Hotels London, it’s the people who create unforgettable memories for our guests. We are always looking for hospitality professionals to join our family and bring new ideas to how we can provide the best possible experience. Professionals who understand and believe in our...


  • London, United Kingdom ERS Administration Services Full time

    Overview: **Are you ready to join our empowered, collaborative, and driven team? We’d love to hear from you!** We are seeking a highly motivated Marketing Assistant to join our dynamic marketing team. As a self-starter and team-oriented individual, you will play a crucial role in supporting the ERS Marketing Managers and contributing to IQUW Group...


  • London, United Kingdom F & B Administration Full time

    **_Become a Londoner_** - Welcome to The Londoner, a hotel that is chic boutique in spirit and feeling yet staggering in scale and ambition. A perfectly engineered collection of spaces, tastes, textures, and offerings over 15 floors. Situated in the heart of Leicester Square, where the four corners of the city meet. _We are seeking hospitality professionals...


  • London, United Kingdom Remedy Recruitment Group Full time

    **Administration Assistant - Lewisham, South East London - Primary School - £14 to £16 per hour - Full-time - ASAP start** - Administration Assistant required in London Borough of Lewisham - Administration Assistant required for an immediate start - Administration Assistant required for a mainstream Primary School - Administration Assistant required with...


  • London, United Kingdom AWD Recruitment Limited Full time

    Administrator / Administrative Assistant with previous experience in an office admin or customer service role, excellent communication and organisational skills, is require for a property / holiday and short-term rental company based in London. NO PREVIOUS EXPERIENCE REQUIRED - FULL TRAINING PROVIDED Although you do not need previous experience you should...


  • London, United Kingdom May & Stephens Full time

    **ADMINISTRATION ASSISTANT** **CITY OF LONDON** **£22,000** An exciting opportunity to join a growing TV and film production company! May & Stephens are delighted to be partnering with a well-known TV and film production company, who are looking for an Operations Assistant to join their team, based in the heart of London. About you: As an...


  • London, United Kingdom AWD Recruitment Limited Full time

    Business Support Administrator / Administration Assistant with previous admin/office administrative experience, excellent customer service, data entry and diary coordination skills, is required for an engineering consultancy specialising in investigating building subsidence damage to domestic properties. **SALARY**: £25,000 - £30,000 pro rata +...


  • London, United Kingdom Australasian Recruitment Company Full time

    **ADMINISTRATION ASSISTANT** An exciting opportunity to support a leading university providing support to people moving to London as an Administration Assistant! **ADMINISTRATION ASSISTANT ROLE**: - Assisting in performing financial reconciliations - Ensuring all finance policies and procedures are adhered to and highlight concerns immediately with the...


  • London, United Kingdom Signature Recruitment Ltd Full time

    Are you an administrative professional looking for a hybrid role in the higher education sector? Do you have excellent written and spoken communication skills? We are seeking an experienced Administrative Assistant to provide essential support within facilities and research teams at a leading London-based university. This is a full-time temporary position...


  • London, United Kingdom Gi Group Full time

    **Full Time**: **Contract**: - Administrative Assistant - Onsite in Brentford - 5 month contract - Full time - Our client is looking for an Administrative Assistant to work with the Senior Executive Assistant to the CFO. - Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Administrative...


  • London, United Kingdom Institution of Mechanical Engineers Full time

    **Administrative Assistant** London, SW1 **About Us** With over 115,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847. We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging...


  • London, United Kingdom London School of Economics and Political Science Full time

    LSE is committed to building a diverse, equitable and truly inclusive university_ **DTS** **Administrator Assistant** **Salary from £29,935 to £33,104 pa inclusive with potential to progress to £35,441 pa inclusive of London allowance** The London School of Economics is a cosmopolitan university situated in the vibrant centre of London that...


  • London, United Kingdom The JM Group Full time

    **Salary**: c. £34,000 - £38,000 Benefits: Pension, Well-being support, Buy and Sell Annual Location: City of London Working Arrangements: Hybrid Role: Administration Assistant / Administrator Overview: Experience required: As an Administration Assistant you will have experience of: You will be confident working with Microsoft office, specifically...


  • London, United Kingdom Tandem Talent Ltd Full time

    Foster + Partners, the internationally acclaimed architectural practice, is looking for a Administration Assistant to join our London office. The role of Administration Assistant is to provide support in conjunction with the Office Manager to the office and project teams. A resourceful and flexible approach is required. The person is to be able to work on...


  • London, United Kingdom JOB SWITCH LTD Remote Work Freelance Full time

    *To provide high quality operational administrative support for Passenger Services. *Be responsible for data input and maintenance of records as necessary, including records of PCNs, parents/carers not ready/home, staff appointments etc. *Support the maintenance of databases for Passenger Services, used for scheduling, time management, and annual leave...


  • London, United Kingdom Signature Recruitment Full time

    Are you an administrative professional looking for a hybrid role in the higher education sector? Do you have excellent written and spoken communication skills? We are seeking an experienced Administrative Assistant to provide essential support within facilities and research teams at a leading London-based university. This is a full-time temporary position...


  • London, United Kingdom Akton Recruitment Full time

    **Administration Assistant** **Camden** **£19/hr** **Start date: ASAP** **Part time: 18/hrs a week** **Based in Camden Children's Centres CURRENT ENHANCED DBS ESSENTIAL KEY** **REQUIREMENTS**: 1. 6 months solid front-of-house experience in a busy reception 2. Excellent customer service skills 3. Experience of providing admin support to a team 4. Good...


  • London, United Kingdom TG Holding Full time

    **Job Title: Administrative Assistant** **Location: Canary Wharf, London** **Responsibilities**: - **General Administrative Support**: - Provide day-to-day administrative support to the team and management. - Manage office supplies, equipment, and coordinate maintenance as needed. - **Travel Coordination**: - Arrange travel bookings, accommodations, and...


  • London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000004829 - Date Posted: 25 April 2024 - Recruiter: Ryder Reid Legal - Location: London - Salary: On Application - Sector: Secretarial, Administrative - Job Type: Permanent - Work Hours: Full Time Ryder Reid are looking to recruit a confident and personable Administration Assistant to join one of our highly reputable law firm clients on a...


  • London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000004829 - Date Posted: 5 February 2024 - Recruiter: Ryder Reid Legal - Location: London - Salary: On Application - Sector: Secretarial, Administrative - Job Type: Permanent - Work Hours: Full Time Ryder Reid are looking to recruit a confident and personable Administration Assistant to join one of our highly reputable law firm clients on...