Travel Agency Admin

1 month ago

Silverstone Northamptonshire, United Kingdom Aston Martin F1 Team Full time

We have a new opportunity to be part of the Travel team in the role of Travel Administrator .
To support the Travel Team in placing suitable travel arrangements for all business related travel, both within the UK & overseas.
Ensure effective & timely administration of all travel related processes.
Support the administration of travel booking in accordance with the Company’s Travel & Expenses policy, ensuring adherence to travel request cut-off dates, and the supporting Travel Request procedure.
provide support and assistance on travel related queries, dealing with these promptly.
Administering expenses and per diems for the Race Teams, ensuring accuracy and timely processing in line with payroll cut-off dates.
Monitoring of Travel Vaccinations - ensuring travelling team members are up to date with vaccinations and maintaining accurate records.
Arrangement of Visa Applications and any other travel documents for Race and Test events as and when required.
Arrangement of passport renewals and applications as and when required.
Assist with Race Team and Company Travel administration within required timescales.
Communicate travel entry requirements for Race and Test events and any Ad Hoc Travel.
Processing new starters, obtaining their travel documents and personal information; recording on the central travel system.
with data analysis, budget support, invoicing & coding
Maintaining strong communications within the Travel team, and outside of the team, making sure stakeholders are communicated to in a timely and clear manner.
In conjunction with the Travel Manager & Travel Coordinator, actively contribute to the continuous improvement of travel processes and procedures, ensuring they remain relevant and effective.
Demonstrable administration experience
Travel administration experience desirable, not essential
Microsoft applications experience essential
To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment
Excellent computer literacy, including Excel, word, Microsoft smart- sheet
To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment

Embark on a journey with Aston Martin Aramco® Formula One Team to reshape history at our brand new state-of-the-art, sustainable campus based in Northamptonshire. We blend our rich heritage with innovation, bringing new energy to the sport and a determination to challenge the status quo. Not only will you be part of a high-performing and collaborative team, you will also benefit from a competitive package which includes a discretionary bonus scheme, contributory private health care and personal pension plan, life assurance, TEDSgroup childcare benefits, cycle-to-work scheme, tech scheme, and a car scheme. Additionally, we have an upcoming on-site gym with fitness, spin and yoga classes, and a new restaurant offering indoor and outdoor dining.

Aston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.

Aston Martin Aramco® Formula One Team is committed to making sure our selection methods are fair for all.

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