Legal PA

2 weeks ago

London, United Kingdom Carousel Consultancy Full time

Legal PA - Regulatory - City Law Firm / Hybrid Working - 18m FTC - £40k-£42k + great benefits A leading City Law Firm is looking for an experienced Legal PA to provide a senior level, comprehensive support to Partners and Fee Earners on an 18 month Fixed Term Contract (FTC). Our client needs someone who can provide comprehensive PA support, so we’re looking for someone who has demonstrable experience of successfully balancing PA support with legal administration. Duties will include extensive diary and travel management, client liaison, file and matter management and billing processes. What’s on offer: This is a great opportunity to join one of our favourite clients - a progressive, dynamic and successful law firm in stunning offices in the City Our client is offering a competitive salary and core and flexible benefits scheme which includes 25+ days annual leave, pension scheme, life assurance, private medical insurance, enhanced sick pay and maternity/paternity pay, discretionary bonus, wellness subsidy, childcare vouchers, cycle to work scheme, dental cover and more Standard working hours are 9.30am - 5.30pm and hybrid working (3 days in the office, two from home) is offered. Key responsibilities as the Regulatory Legal PA will include:

  • Proactive diary and email management
  • Arranging internal and external meetings and conference calls
  • Attending and minuting meetings if needed
  • Coordinating and delegating tasks to other team members
  • Booking training and courses
  • Organising travel bookings and producing detailed itineraries
  • Liaising with clients and maintaining professionalism at all times
  • File / matter management and managing matters in MatterSphere
  • Producing draft engagement letters, TOBs, funding agreements and more
  • Obtaining transcripts and documents from Court
  • Assisting in the preparation of tender documentation
  • Billing and financial management - assisting fee earners with billing procedures
  • Updating the CRM database
  • Assisting with all marketing activities (events, seminars and submissions)
  • Liaising with marketing, finance, HR, IT and business engagement teams
And more What we’re looking for:
  • Previous Legal PA / Legal Secretary experience gained in a busy law firm / legal practice
  • Experience working for a number of busy fee earners at the same time is essential
  • Ability to achieve high standards in a very busy, deadline driven environment
  • Impeccable organisational skills with the ability to prioritise and handle multiple tasks simultaneously
  • Excellent communication (written and oral) and interpersonal skills
  • Ability to take initiative, delegate well and remain calm under pressure
  • Strong analytical and problem-solving skills
  • Advanced PC skills
  • Knowledge of document management systems, Aderant accounting package and digital dictation (BigHand) would be beneficial
  • Dynamic and driven nature
Interested in this Legal PA contract opportunity? If you possess the key skills and experience we're looking for and want to work for a fabulous company in the City, then we want to hear from you ASAP Please submit your CV, quoting ‘DH - Legal PA’ - Contract

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