Facilities Manager

3 weeks ago

United Kingdom Greenwood & Partners Recruitment Ltd Full time

We are currently recruiting on behalf of a growing property managing agent who are looking to add a Facilities Manager to their team.

Potential candidates will lead the delivery of high quality facilities management services for the benefit of the occupiers and owners across a mixed portfolio of assets across Greater London.

Candidates will ideally have prior experience of setting, managing and reconciling service charge budgets across commercial assets.

Duties:

  • To develop and maintain good relationships with tenants, other local stakeholders, and the customer base for designated public estate.
  • To contribute to the marketing and promotional strategy agreed with clients and operate it in practice with third party marketing consultants.
  • Establish ‘value for money’ strategies for delivering the management service with approved budgets.
  • Prepare, monitor and reconcile service charge budgets.
  • Check and approve expenditure against service charge budgets.
  • Maintain regular and effective communication with clients and tenants.
  • Manage site based staff, ensuring all people related policies and procedures are followed
  • Maintain regular and effective communication with internal colleagues in the Property and Asset Management department, support functions in and across the wider firm.
  • Monitor works conducted/service provided by suppliers
  • Audit and inspect supplier delivery
  • Measure and report supplier performance against agreed SLAs
  • Manage suppliers to ensure effective, safe and compliant delivery of all M&E related services, including: life safety systems, vertical transportation equipment and public health systems
  • Work effectively with a range of specialist consultants to deliver agreed outcomes
  • Procure goods and services, following procedures and policies
  • Develop, agree and manage capital replacement programmes
  • Prepare management reports for a variety of stakeholders and attend/chair management meetings as required
  • Undertake regular building inspections, complete reports and initiate/progress any required works
  • Ensure compliance with all current statutory legislation in respect of health and safety and the environment
  • Manage local environmental activities in order to meet statutory obligations and achieve/retain industry standards
  • Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR
  • Ensure security and emergency procedures are robust and adhered to at all times, taking an active role in the event of emergency situations

Knowledge, Experience and Qualifications

  • Minimum 2 years in Facilities Management at a management level.
  • Trained to IOSH level qualification
  • ·Strong commercial awareness from experience and/or qualification
  • Cost control, variance and forecasting reporting
  • Strong information technology skills including ‘Word’, ‘Excel’, ‘PowerPoint’, ‘Riskwise’ and ‘Elogbooks’ to a minimum of intermediate level
  • Staff management
  • Complete understanding of facilities management
  • Overview of business and services offered.

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