Trust and Escrow Manager

3 weeks ago


United Kingdom Apex Group Full time

Job Description

Title: Trust and Escrow Manager – Corporate Solutions

Report to: Manager – Corporate Solutions

Business Unit: Corporate Solutions

Department: Private Clients/Family office

Full time Permanent

Location: London

Role Purpose

Apex Group is seeking an experienced, hands-on, escrow and trust manager to join our Corporate team in London.

The candidate will have direct responsibility for take-on and servicing a portfolio of escrow appointments and a variety of other trust and corporate appointments. They will need the ability to effectively prioritise and manage in a sometimes fast changing environment.

The candidate will work closely with our business development, legal and kyc teams to deliver outstanding service and build client relationships and recognition in the market.

Accountabilities & Main Responsibilities

To be responsible for the take-on and administration of the section’s trust arrangements and other appointments including but not limited to:

  • Co-ordinating and carrying out the take-on of new transactions in accordance with established procedures and Company policies, including evaluating, commenting on and approving the form of documents, specifically trust deeds, escrow agreements and notices and circulars for circulation to Beneficiaries in conjunction with a centralised team,
  • Co-ordinating and ensuring the carrying out of all client due diligence (KYC) and ensuring that all appointments comply with reporting requirements under FATCA, CRS and AEOI
  • Ensuring that the team’s day to day administration is carried out within the framework of the relevant governing trust deed or agreement and, where appropriate, regulatory legislation
  • Approving tax returns and VAT calculations ensuring that payments of tax are effected as and when due and reviewing annual accounts prepared by Operators / Accountants prior to audit
  • Considering proposals affecting the rights, protections and remedies of Beneficiaries by interpretation and application of provisions of trust deeds, liaising with the Issuer/Operator and Trustee’s solicitors, as appropriate
  • Controlling and supervising the holding in trust of cash and other assets and their appropriate distribution
  • Ensuring that annual reviews, client billing and other internal controls are conducted and observed in consultation with the Manager, negotiating and agreeing terms on which the Company will act
  • Developing a strong working relationship with clients, law firms, investments banks and other industry professionals

Additional Responsibilities

  • Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
  • Ensure that all compliance and mandatory training is completed within required timescales.
  • To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.
  • Ensure personal development records are kept up-to-date on relevant systems and annual/semi-annual appraisals are held and documented in a timely manner

Skills/Experience Required

  • E scrow and trusts management
  • K nowledge of client KYC
  • 3+ years relevant industry experience

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