Personal Assistant

1 month ago

Ripponden West Yorkshire, United Kingdom JLA Group Full time

When you join the JLA family, you'll also gain access to an extensive benefits package.

We care about our people and take your well-being seriously, which is why we offer a range of supportive tools for health and wellbeing, financial guidance, and legal advice. Our Employee Assistance Programme, 24/7 Wellness and Lifestyle App plus a dedicated team of Mental Health First Aiders are there to support you through life's challenges. We also offer up to 8 counseling sessions, which can be in-person or remote, providing you with the support and flexibility to suit your own personal needs.

You can reach any fitness goals with our free onsite gym at head office along with a range of other gym membership discounts available.

To offer financial support, we not only provide life assurance coverage, company sick pay, and a company pension scheme, we offer a range of added benefits such as free office parking, eye care vouchers, a cycle-to-work scheme, and exclusive discounts through our staff benefits hub.

We really pride ourselves in offering a healthy work-life balance and believe it is important to have time away to recharge which is why we provide 25 days of annual leave plus bank holidays, flexible working options, and enhanced family leave policies.

We are a company that appreciates you and invests in your success and even have a Colleague Recognition Scheme to celebrate your achievements. We're dedicated to your growth, offering support in career development and training. We value your referrals, and through our Refer a Friend scheme, you can earn up to £1,000 in bonus rewards

Role overview

You will be responsible for providing support to members of the executive team from proactively managing diaries, organising events, and preparing, presentations and data packs. You will need to be able to work in a fast-paced environment, managing strict deadlines. Your outputs will need to be delivered to a high standard. You will also manage expenses, purchase orders and other relevant admin processes on behalf of the Executive Team. Working mainly in the Ripponden office, some ad hoc travel will be required to support various off site meetings as well as ad-hoc working out of hours.

Key tasks

  • Extensive management of multiple calendars, organisation of meetings including preparation of information and action follow up.
  • Management and co-ordination of Board level information, including presentations, data packs and meeting agendas aiding in meeting strict deadlines.
  • Handling of other highly confidential and sensitive information.
  • Organising travel arrangements and accommodation.
  • Liaison with stakeholder groups including shareholders, suppliers and potential senior employees.
  • Undertaking confidential correspondence on behalf of the team.
  • Liasing directly with queries or escalations to relevant team members.
  • Coordination of company wide charity initiatives to support our social agenda.
  • Organisation of corporate events through the year.
  • Support in managing some personal items such as properties.

Service Delivery

  • Demonstrate an understanding of what service delivery excellence is for your role
  • Ensuring you set a culture of excellent customer service ensuring the basics are right every time
  • Work collaboratively with teams across the business to ensure that deadlines are delivered

Managing Risk

  • Awareness of your operational and regulation risks which may impact on your role
  • Responsibility for reporting to your line manager any risk which may impact the business

Knowledge and Skills (what you know and what you can do)

  • Advanced knowledge of PowerPoint and proficient in Excel and Word
  • Excellent communication skills, both written and verbal.

Experience (what you have done)

  • A proven track record as a Personal Assistant or similar admin role with a highly organised approach.

Personal qualities (the way you think and act)

  • Discrete and trustworthy
  • Approachable but assertive, able to manage confidential and sensitive situations.
  • Enthusiasm and drive to deliver results to consistently high standards in a fast paced and demanding environment.
  • Comfortable working largely on your own initiative, you will also build and utilise relationships across the group.
  • A proactive, can-do approach with the flexibility to resolve difficult situations and find ways to improve.

Qualifications

  • We will need you to have a full UK diving licence as the role involves UK travel.

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