Accounts Payable Administrator

4 weeks ago


Exeter Devon, United Kingdom Reed Full time

THE ROLE

A key part of the Finance team, reporting to the Accounts Manager, you will be assisting in the day-to-day running of the Accounts Payable function. This is an excellent opportunity to join a positive, forward moving team who proactively seek the best approaches.

JOB DESCRIPTION

  • Distributing purchase ledger invoices and credit notes for approval using Proofhub
  • Posting authorised purchase ledger invoices and credit notes to the ERP
  • Managing the Accounts Payable shared inbox
  • Handling telephone enquiries from suppliers
  • Setting up and amending supplier accounts on the ERP
  • Processing of supplier invoices (with or without a purchase order) and stock invoices
  • Reconciling supplier accounts to supplier statements and adjusting when required
  • Preparing and posting intercompany journals
  • Periodically reviewing and clearing open purchase ledger items
  • Reviewing the group SRNI and NSRNI and resolving issues
  • Allocating cash payments to supplier invoices
  • Creating priority payments
  • Responding to queries from other departments via phone, e-mail, and in-person
  • Preparing bank reconciliations
  • Assisting with the month-end close
  • Generating the weekly / monthly BACS/SEPA payment runs
  • Posting entries from the bank accounts including interest, transfers, and charges.
  • Opening post and distributing to relevant departments
  • Dealing with other ad-hoc tasks as required.

PERSON SPECIFICATION:

Critical Qualities:

  • Excellent communication skills as this role involves liaising with all other department throughout the company, and at all levels
  • Ability to work on own initiative as well as a larger team
  • Be motivated and well organised
  • Excellent attention to detail whilst maintaining a flexible approach
  • Competent user of the Microsoft Office suite of applications

Working Hours: 08:30 – 17:00 (Mon – Fri)

My client offers hybrid and flexible working, on-site parking and generous holiday allowance.

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