Accounts Payable Team Leader

2 weeks ago

Exeter, United Kingdom The Royal Devon University Healthcare NHS Foundation Trust Full time

**Job description**

**Accounts Payable Team Leader**

**Reports to**

Cash Management Department Manager

Cash Management Northern Lead

**Band**

4 (Subject to Banding)

**Department/Directorate**

Cash Management/Finance/Corporate

**JOB PURPOSE**

The Trust’s Cash Management Department is responsible for providing a quality, accurate and cost-effective Treasury Management service for the Trust. Key functions include the management of the Trust’s cash-flow helping to ensure the Trust has sufficient cash to meet its financial liabilities, providing an effective and efficient accounts payable service and an accounts receivable/credit control service.

**KEY RESULT AREAS/PRINCIPAL DUTIES AND RESPONSIBILITIES**

The Accounts Payable Team Leader’s main duties will be to lead the Accounts Payable Team in providing a reliable, accurate and efficient service with regard to the payment of supplier invoices for goods and services received.

**KEY WORKING RELATIONSHIPS**

Areas of Responsibility: Accounts Payable

No. of Staff reporting to this role: 15 (13.83 WTE)

The post holder is required to deal effectively with staff of all levels throughout the Trust. In addition, the post holder will deal with the wider healthcare community, external organisations and the public. This will include verbal, written and electronic media.

Of particular importance are working relationships with:
**Internal to the Trust**

**External to the Trust**
- Staff in the Cash Management Team
- Non-NHS and Commercial Organisations
- Staff in the wider Finance Team
- Other NHS Organisations
- Staff in the Trust
- Patients and Members of the Public

**LOCATION**

The Cash Management Department has offices in both Exeter and Barnstaple. This role can be undertaken from either office, but there may be a need to travel to the other office occasionally.

Hybrid working is possible, but it is expected that the post holder will work in the office for at least 50% of their working hours.

**ORGANISATIONAL CHART**

**FREEDOM TO ACT**
- Work independently, within the Trust’s policies and procedures, without reference to a manager. This includes decision making within agreed parameters.
- Ensure compliance with Standing Financial Instructions, specified controls and agreed systems of internal check.

**COMMUNICATION/RELATIONSHIP SKILLS**
- Liaise with creditors as required to resolve queries relating to non-payment, including the investigation of queried invoices and negotiation of payment plans as appropriate. This requires being tactful and sensitive to the situation, whilst ensuring that the Trust’s requirements are met.
- Liaise with invoice approvers to ensure payment is made in a timely manner for outstanding invoices.
- Adhere to the organisations standards of customer care when communicating with a range of clients on a range of matters.
- Advise and assist Trust employees on the methods and procedures associated with or affecting payment operations for the Trust, ensuring that relevant financial and accounting concepts are clearly explained where appropriate, and adapting the training method and style to the individual’s needs.
- Provide a source of expertise to members of the team, the wider Cash Management team and other Trust areas in the resolution of day to day queries, and the methods and processes of routine and non-routine tasks and procedures.

**ANALYTICAL/JUDGEMENTAL SKILLS**
- Understand and participate in the preparation and monitoring of the daily and monthly Cash flow mechanisms, helping to ensure that the Trust has sufficient liquidity to meet its financial obligations.
- Supervise the reconciliation of allocated control accounts to the general ledger in accordance with the required timetable and accepted criteria.
- Investigate posting queries, and correct errors and omissions promptly.
- Contribute with the preparation of the year end and similar routine reporting functions and deadlines, ensuring that tasks are understood and deadlines are met, particularly with supporting the agreement of inter NHS balances.
- Supervise and monitor the compilation of reports for information and statistical purposes.
- Prepare the monthly VAT return for submission to HMRC.

**PLANNING/ORGANISATIONAL SKILLS**
- Supervise the team and assist the team members in ensuring enquiries are handled in an effective and professional manner.
- Working with the other Team Leaders and the Cash Management Northern Lead, deputise for the Cash Management Department Manager in his/her absence.
- Plans own workload to ensure internal and external deadlines are met.

**PATIENT/CLIENT CARE**
- The post holder is required to remember that patient care is central to all activities undertaken in the Department.
- The post holder will have incidental contact with patients, usually in relation to financial matters.

**POLICY/SERVICE DEVELOPMENT**
- Working with the Department Manager and the Cash Management Northern Lead, monitor and review working pr

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