Contract Admin

2 weeks ago

Newton Abbot Devon, United Kingdom Triumph Consultants Ltd Full time

Temporary Finance & Business Admin Lead – Housing Job Ref: Teignbridge 5248906 Pay Rate: £15.17 per hour PAYE Hours per week: 32 Monday – Friday, normal working hours Role Length: This opening assignment is for 2 months City: Newton Abbot, Devon The role is advertised at 32 hours but we will also consider candidates who may wish to work less hours. We also operate a flexitime system and the working days are flexible. The purpose of the role is to provide accurate and comprehensive financial and contracts administration.
Act as Certifying Officer, ensuring that the Local Government Financial Regulations are adhered to.
Administer the raising of purchase orders, sundry debtor and cheque requests, co-ordinate collation of contract documents and maintain a contract register to verify that invoices are correct and reconcile accounts for the departmental purchasing card.
Act as Microsoft 365 Champion, driving adoption of the software in line with corporate standards and maximising the use of 365 to support business and finance administration processes and providing training and support to colleagues.
Manage the structure and security of SharePoint and Teams sites to ensure that documents are stored appropriately, avoiding duplication and conforming to data protection legislation.
Make arrangement for external conference and course bookings, including arranging travel and accommodation where required.
Assist with the delivery of corporate projects and government funded schemes, collaborate with service areas across the authority as required to collate data and monitor actions, ensuring that accurate demand and outcome statistics are recorded and reported, and liaise with the accountancy team to administrate the allocation of budgets and funding.
Support HR processes such as recruitment, restructures, disciplinaries and grievances by arranging meetings, preparing resources, and providing impartial accurate notetaking in accordance with TDC policies, ensuring that confidentiality is maintained.
Co-ordinate the department’s response to complaints and enquiries from members of the public and business community, providing guidance and advice, and decision making as appropriate. This includes responses to Freedom of Information and Data Access requests.
Ensure that complaints are responded to in compliance with corporate process and represent the Community Services & Improvement directorate on the Complaints Review Board.
Create and monitor projects and performance indicators in SPAR.net in line with agreed strategies and business plans, ensuring that information is accurately populated, and write reports as required by the Management Team.
Supervise the maintenance of updates to webpages to ensure that content falls within quality assurance standards and create and amend webforms.
Provide day to day management of the Housing Team Support Officer, to ensure that the following functions are carried out in compliance with corporate policy.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF. If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

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