Interim Head of Information Management |

Job Description

Interim Head of Information Management – Maternity cover

Please note: this is a 12 month fixed-term contract

Equal Opportunities

At Transport for Wales we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective so we’re building a diverse team that mirrors the communities we serve. Through this we’re determined to be one of Wales' leading inclusive employers. We’re creating an inclusive transport network that everyone in Wales can be proud of.

Who we are

At Transport for Wales, we’re on a mission to transform transport in Wales and make it fit for the future, whether that’s rail, bus, walking or cycling. We want to inspire a nation to change the way it travels, so that we all travel more sustainably and help to combat the climate emergency we’re all facing.

We’re an open and inclusive place to work, where everyone is welcome and our people are supported to reach their full potential. We want to create an environment where our people can grow and succeed. This is key to enabling us to deliver on the promises we’ve made to the people of Wales to build a sustainable transport network that meets their needs.

Role responsibilities

Define the Information Management Strategy and oversee the development and maintenance of information governance frameworks, ensuring compliance with relevant regulations, and promoting transparency in information handling processes for (digital and paper information) in line with public organisations requirements and The Welsh Government.

• Act as the TfW information Management Authority holding the responsibility and decision-making over governance control and strategic direction of information assets by serving as a custodian of TfW information, playing a crucial role in the shaping of information landscape, fostering information-driven decision-making, and safeguarding the integrity and confidentiality of sensitive information.
• Hold the statuary role of Departmental Records Manager (DRO), carrying out risk management, auditing, and reporting, identifying continuous improvement and staying informed about changes in relevant laws, regulations, and standards, ensuring the proper management, security, and compliance of records in alignment with legal and regulatory requirements including the Public Records Act, HM Government Security Classification and TNA guidelines.
• Develop, implement, manage and be the system owner/product owner of SharePoint information architecture and configurations allowing the seamless flow of information across the organisation, through the creation of specific areas such as an intranet, knowledge base areas and access-controlled areas for users and teams to collaborate in line with organisational needs, maturity, information architecture principles and Microsoft best practices, ensuring information is protected and managed through its life cycle.

Who we’re looking for

• Proven experience in a leadership role within information management.
• Extensive knowledge of information protection, information security, automation, information architecture and governance principals.
• Excellent strategic thinking and advisory skills.
• Ability to collaborate effectively with cross-functional teams.
• In depth understanding of industry best practices and emerging trends in information management
• A thorough understanding and demonstrable experience of working on the Public Records Act and other relevant regulations
• Extensive knowledge on Microsoft environment on the use of Microsoft as an Enterprise Information Management System.
• Degree level or equivalent in Information Management
• Experience of delivering projects within the transport or civil engineering industry e.g. Prince 2 certified.

Welsh Language Skills

The ability to speak/write Welsh would make a great addition to your application, but it is not essential for this role.

Transport for Wales supports and promotes the use of the Welsh Language by employees and will encourage them to develop, improve and maintain their Welsh Language skills. We fully support our people who want to improve their Welsh language skills, and personal development for Welsh Language skills are offered in a variety of ways such as online learning, classroom courses and funding attendance at local community courses.

Next steps

Does this role sound like the opportunity you are looking for? Do you want to find out more? See attached Job Description for further details.

Transport for Wales is a disability leader. We are happy to discuss any reasonable adjustments you may need in the recruitment process or as part of the role if you are successful.

This advert will close at midnight on the day of the application closing date stated above. We do encourage you to submit your application as early as possible.

Please note, we reserve the right to close this vacancy early if we receive sufficient applications.

Pennaeth Dros Dro Rheoli Gwybodaeth - Cyfnod Mamolaeth

Sylwch: contract cyfnod penodol am 12 mis yw hwn

Cyfle Cyfartal

Mae Trafnidiaeth Cymru yn gwerthfawrogi amrywiaeth. Mae’n ein gwneud yn gryfach, ac yn ein helpu i ddeall ein cwsmeriaid yn well, i wneud penderfyniadau gwell ac i fod yn fwy arloesol. Mae pawb yn wahanol ac mae gan bawb ei safbwynt ei hun, felly rydyn ni’n creu tîm amrywiol sy’n adlewyrchu’r cymunedau rydyn ni’n eu gwasanaethu. Drwy wneud hyn, rydyn ni’n benderfynol o fod yn un o gyflogwyr mwyaf cynhwysol Cymru. Rydyn ni’n creu rhwydwaith trafnidiaeth cynhwysol y gall pawb yng Nghymru fod yn falch ohono.

Pwy ydyn ni

Ein cenhadaeth yn Trafnidiaeth Cymru yw trawsnewid trafnidiaeth yng Nghymru a’i gwneud yn addas ar gyfer y dyfodol, boed hynny ar gyfer rheilffyrdd, bysiau, cerdded neu feicio. Rydyn ni eisiau ysbrydoli cenedl i newid y ffordd mae’n teithio, fel bod pawb ohonom yn teithio’n fwy cynaliadwy ac yn helpu i fynd i’r afael â’r argyfwng hinsawdd sy’n wynebu pawb.

Rydyn ni’n weithle agored a chynhwysol i weithio ynddo, lle mae croeso i bawb a lle caiff ein pobl eu cefnogi i gyflawni eu llawn botensial. Rydyn ni am greu awyrgylch sy’n galluogi ein pobl i ddatblygu a llwyddo. Mae hyn yn allweddol i’n galluogi i gyflawni’r addewidion rydyn ni wedi’u gwneud i bobl Cymru i adeiladu rhwydwaith trafnidiaeth cynaliadwy sy’n diwallu eu hanghenion nhw.

Cyfrifoldebau’r swydd

Diffinio’r Strategaeth Rheoli Gwybodaeth a goruchwylio’r gwaith o ddatblygu a chynnal fframweithiau llywodraethu gwybodaeth, gan sicrhau eu bod yn cydymffurfio â rheoliadau perthnasol, a hyrwyddo tryloywder mewn prosesau trin gwybodaeth ar gyfer (gwybodaeth ddigidol ac ar bapur) yn unol â gofynion sefydliadau cyhoeddus a Llywodraeth Cymru.

• Gweithredu fel Awdurdod Rheoli Gwybodaeth TrC, sy’n gyfrifol am reoli llywodraethu a chyfeiriad strategol asedau gwybodaeth drwy wasanaethu fel ceidwad gwybodaeth TrC, chwarae rhan hollbwysig yn y gwaith o siapio’r dirwedd wybodaeth, meithrin penderfyniadau sy’n seiliedig ar wybodaeth, a diogelu cywirdeb a chyfrinachedd gwybodaeth sensitif.
• Ymgymryd â rôl statudol y Rheolwr Cofnodion Adrannol (DRO), gan reoli risgiau, archwilio ac adrodd, nodi gwelliant parhaus a chael y wybodaeth ddiweddaraf am newidiadau mewn cyfreithiau, rheoliadau a safonau perthnasol, gan sicrhau bod cofnodion yn cael eu rheoli, eu diogelu a’u bod yn cydymffurfio’n briodol yn unol â’r gofynion cyfreithiol a rheoliadol, yn cynnwys y Ddeddf Cofnodion Cyhoeddus, Categorïau Diogelwch y Llywodraeth EF a chanllawiau dadansoddiad o anghenion hyfforddi (TNA).

Am bwy rydyn ni’n chwilio

• Profiad amlwg mewn rôl arwain ym maes rheoli gwybodaeth.
• Gwybodaeth helaeth am ddiogelu gwybodaeth, diogeledd gwybodaeth, awtomeiddio, pensaernïaeth gwybodaeth a phenaethiaid llywodraethu.
• Sgiliau meddwl strategol a chynghori rhagorol.
• Gallu cydweithio’n effeithiol â thimau traws-swyddogaethol.
• Dealltwriaeth fanwl o arferion gorau’r diwydiant a thueddiadau sy’n dod i’r amlwg ym maes rheoli gwybodaeth
• Dealltwriaeth drylwyr a phrofiad amlwg o weithio ar y Ddeddf Cofnodion Cyhoeddus a rheoliadau perthnasol eraill
• Gwybodaeth helaeth am amgylchedd Microsoft o ran defnyddio Microsoft fel System Rheoli Gwybodaeth ar gyfer Mentrau.
• Cymhwyster lefel gradd neu gymhwyster cyfatebol mewn Rheoli Gwybodaeth
• Profiad o gyflenwi prosiectau yn y diwydiant trafnidiaeth neu beirianneg sifil e.e. ardystiad Prince 2.

Sgiliau Cymraeg

Byddai’r gallu i siarad/ysgrifennu yn y Gymraeg yn ychwanegiad gwych at eich cais, ond nid yw’n hanfodol ar gyfer y swydd hon.

Mae Trafnidiaeth Cymru yn cefnogi ac yn hyrwyddo’r defnydd o’r Gymraeg gan weithwyr, a bydd yn eu hannog i ddatblygu, i wella ac i gynnal eu sgiliau Cymraeg. Rydyn ni’n rhoi cefnogaeth lawn i'n staff sydd eisiau gwella eu sgiliau Cymraeg, ac mae datblygiad personol ar gyfer sgiliau Iaith Gymraeg yn cael ei gynnig mewn amrywiaeth o ffyrdd fel dysgu ar-lein, cyrsiau ystafell ddosbarth a chyllid er mwyn mynd i gyrsiau cymunedol lleol.

Y camau nesaf

A yw’r swydd hon yn swnio fel cyfle rhy dda i’w golli? Hoffech chi gael gwybod mwy? Gweler y Disgrifiad Swydd sydd ynghlwm am ragor o fanylion.

Mae Trafnidiaeth Cymru yn arweinydd ym maes anabledd. Rydyn ni’n fodlon trafod unrhyw addasiadau rhesymol y gallai fod eu hangen arnoch yn y broses recriwtio neu fel rhan o’r swydd os byddwch chi’n llwyddiannus.

Bydd yr hysbyseb hon yn cau am hanner nos ar y diwrnod cau a nodir uchod. Rydyn ni’n eich annog i gyflwyno eich cais cyn gynted â phosibl.

Cofiwch ein bod yn cadw’r hawl i gau’r swydd wag hon yn gynnar os byddwn wedi derbyn digon o geisiadau.