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Office Manager/HR Coordinator

4 months ago

Waterbeach Cambridgeshire, United Kingdom Thermoteknix Full time
Job Description

Looking to recruit an Office Manager/HR Coordinator to join our well-established and growing business based in North Cambridge. Thermoteknix is an award-winning innovator and manufacturer of night vision and thermal imaging equipment for industrial applications, defence, security and law enforcement.

Celebrating more than 40 years of business success, Thermoteknix continues to expand alongside demand for its ground-breaking technology. In fact, we have just won our 5th Royal Award - The King's Award for Enterprise in Innovation

What the role entails:

  • Supporting the Managing Director and organising meetings/diary management and internal administration.
  • Day-to-day running of the office ensuring it is kept to a high standard.
  • Administration for company car fleet.
  • Managing insurance policies and liaising with brokers for annual insurance renewals.
  • Answering/screening calls via the switchboard.
  • Organising office/stationery supplies and arranging the weekly food delivery for staff/visitor refreshments.
  • Organising internal and external meetings and organising/providing refreshments and working lunches as and when required.
  • Organising/overseeing summer and Christmas company events.
  • Organising both European/International travel, including booking flights; cars/taxis, making hotel arrangements; producing itineraries and organising overseas visas.
  • Acting as a first point of contact for any HR queries from members of staff.
  • Ensuring all staff induction/training records are kept up to date.
  • Attending/minuting meetings with senior managers, including performance management processes.
  • Co-ordinating staff appraisals working closely with senior managers.
  • Day-to-day oversight of company workforce, including: administering staff annual leave, administering the staff flexi-time system; liaising with staff on the company pension scheme and administering the benefits programme.
  • Maintaining/updating job descriptions for current vacancies.
  • Ensuring jobs are advertised on company website, job boards and listed with agencies.
  • Liaising with recruitment agencies, candidates and managers to organise interviews.
  • On-boarding for new members of staff, including organising background checks, creating new-joiner packs, and arranging inductions.

Required skills:

  • Previous Office Manager experience is essential, together with previous knowledge of HR/recruitment.
  • Excellent written and verbal communication skills.
  • Organised with attention to detail.
  • Flexible team player, willing to adapt to changes.
  • Ability to maintain confidentiality of information related to the company and its employees.

Send your CV and covering letter to:

Recruitment

Thermoteknix Systems Limited

recruitment@thermoteknix.com

You can also apply online: