Estates Utilisation

4 weeks ago

Birkenhead Merseyside, United Kingdom Wirral University Teaching Hospitals NHS Trust Full time

The purpose of this role is to support the effective management of the Trusts portfolio and will enable the post holder to provide estate intelligence that will inform and develop future infrastructure decisions and improvements across the Trust that will enable the 5 year capital, master planning programs that's supports the Trust's overall strategy. This includes the collaboration with the Head of Capital Planning, ensuring the provision of safe, fit-for-purpose environments for patients, staff and visitors which are consistent and aligned to the Trust's strategic plan and clinical service strategies.

Work with the key Stakeholders to ensure alignment of current accommodation requirements and space is of optimum use that advances but does not impede future estate strategies.

The post holder will also create and develop robust business cases that seek commercial business development opportunities across the Trust estate that advances but does not impede future estate strategies.

Main duties of the job

The post holder will be responsible for space utilisation the management of databases and for maintaining related information essential to the effective utilisation of space across the estate.

Working in collaboration with clinicians, estates, and finance colleagues, to inform strategic planning that will integrate the design, prioritisation and delivery of the capital programme, accommodation requirements, workplace strategies and agile working.

Support, manage and deliver commercial partnership relations for the Trust that creates business and development opportunities that underpin Trust strategies and informs capital programs.

Develop and embed robust procedure and frameworks of delivery to support capital and portfolio planning including the adoption of change control strategies across an array of workstreams from CAD designs and site floor plans to business development and review processes for accommodation requirements for the hospital campus.

The role requires strong property, business, political and financial acumen to provide pragmatic solutions to deliver strategies that optimise the hospital campus, whilst effectively balancing the interests of Wirral Foundation Trust and the needs of the wider health and social care system.

About us

All new colleagues can expect to receive a warm and friendly Wirral welcome from the very first time they make contact with us. We are described as competent and caring staff by our patients.

Wirral University Teaching Hospital NHS Foundation Trust is situated on The Wirral peninsula which has a stunning coastline and beautiful countryside surroundings, with great activities for its residents.

We are one of the largest and busiest acute Trusts in the North West of England, comprising of the Wirral's only Emergency Department. We provide a high quality range of acute care services and employ over 6,000 staff, who serve a population of approximately 400,000 people across Wirral, Ellesmere Port, Neston, North Wales and the wider North West footprint.

We have approximately 855 beds trust-wide and our financial turnover is in excess of 337m.

The Wirral is easily accessible with excellent transport links including motorway, train, bus or ferry and within easy reach to the major cities of Liverpool, Chester and Manchester as well as neighbouring North Wales.

Job description

Job responsibilities

The post holder will take a leading role to design, procure and implement a structured and standardised space utilisation Information Management System.

The post holder will lead project delivery using appropriate project software and understand leases, licenses and portfolio management.

Responsible for developing projects up until the point of agreed business cases and Initiative approval processes at which point the projects will be handed over to the Head of Capital Delivery for implementation.

Deliver in the role of project manager to lead, scope, design, procure and implement.

Providing project structure and guidance working closely with executive sponsors and be responsible for leading the definition, design and delivery of a project(s) through

engagement and collaboration with multiple stakeholders and teams.

Prepare, manage and update project plans, track and report progress against the plan.

Identify and manage project dependencies and interdependencies between other projects and programs and the broader business.

Identify, manage and monitor risks and issues.

Develop and nurture relationships with partners and stakeholders including delivery of appropriate communications.

Apply effective change management activity to ensure awareness and adoption of change and usage of new systems and processes.

Manage escalations as required to ensure the plan remains on track.

Initiate extra activities and management interventions wherever gaps are identified, or issues arise.

Carry out progress reporting for the project/function at regular intervals in line with defined governance.

Manage project budget (Cost / Benefits) on behalf of the programme manager and or sponsor.

Lead the administrate of a space resource booking system and have full responsibility for maintaining related occupancy, utilisation and void data as a single source of truth.

Provide training sessions for database users and create training manuals and act as the main point of contact for all related queries.

Develop and nurture relationships with partners and property owners.

Regularly review new industry capability and new system functionality and propose changes to any systems where benefits can be realised.

Ensure regular engagement with all capital projects team members to maintain data on disposal or acquisition of properties, changes to the estate from capital development and changes in space occupancy or demises of leased out space.

Provide monthly report outputs from the database applications on space utilisation and functional suitability.

Knowledge and experience of managing space utilisation in a complex organisation.

Lead the teams continuous improvement programme, based on the collection andanalysis of data.

Lead post-occupancy evaluation and stakeholder engagement sessions ensuring feedback is reflected in the standards documentation as appropriate.

Provide a vital link between the Estates team and wider group on technical and performance improvement matters. Sharing best practice.

Act as an Ambassador for the Trust through professionalism, knowledge and a proven track record of delivery of projects.

Person Specification

Qualifications, Specific Experience & Training

Essential


  • Educated to Degree level or equivalent experience
  • Evidence of continual professional development
  • Experienced in an appropriate facilities estate, property management related discipline
  • Membership of relevant professional body, such as ICE, IMechE, IWFM, RTPI or RIBA
  • Significant experience and achievements at a senior management level within the NHS or in private healthcare, in a Facilities Management, programme management or operational role
  • Strategic development and planning experience at a senior level, including working across organisational boundaries and with multiple government and private sector partners
  • Experience with directing large-scale publicsector projects from inception including modelling, design.
  • Experience of systems leadership and strong record of collaborative working, including working with external stakeholders including councils, NHS England, CCGs and local NHS Trusts
  • Sound financial awareness and evidence of delivery against cost improvement or cost reduction programs (Oracle)

Qualifications, Specific Experience & Training

Essential


  • Evidence of leading large scale transformation and change programs, including the use of capital as a conduit for change
  • Sound understanding of quality improvement and service planning tools and processes
  • Experience of managing large teams, across multiple locations and functions

Desirable


  • Knowledge of national Health and Social Care Policy and directives

Knowledge and Skills

Essential


  • Communicate highly complex or sensitive information clearly and concisely to staff at all levels.
  • Present highly complex, sensitive or contentious information to groups
  • Establish agreement or cooperation regarding complex or sensitive issues.
  • Develop effective working relationships with key stakeholders, both within and external to the Trust
  • Motivational skills to encourage collaborative working to improve services/performance where there maybe resistance to change
  • Manage complex facts or situations requiring analysis, interpretation and comparison of a range of options.
  • Review business cases and use qualitative assessment to ensure compliance with a range of targets
  • Make proposals and recommendations to other managers based on a widerange of information provided to them.
  • As a completer finisher, the post holder will be required to work to tight deadlines and deliver multiple projects to agreed quality standards and timescales.
  • Effective prioritisation and ability to manage multiple complex projects at the same time.
  • Evidence of managing multiple competing priorities
  • Coordinate multi-disciplinary teams and stakeholders, working collaboratively, to drive project management of business development within Divisions and across the Trust.
  • Ability to develop and deliver plans (with partners) that will be implemented across the Trust and local health system

Personal Attributes

Essential


  • A 'can do' (and 'will do') attitude
  • Self-motivated and able to motivate others.
  • Ability to be flexible and respond to the needs of the organisation
  • Well-developed emotional intelligence, being aware of self and impact on others.
  • Credible and effective leadership qualities, including being open and responsive.
  • Integrity and personal credibility. Strives for excellence, innovative and creative.
  • Ability to work under pressure and meet deadlines where there are competing demands
  • Employ effective communication, negotiation and influencing skills to enable an effective change management with stakeholders at all levels who may hold differing and contentious views
  • Ability and experience of handling sensitive discussions/ publications with service providers which may have a challenging level of acceptance.

Other Requirements

Essential


  • Must be able to demonstrate behaviors consistent with the Trust's Values and Behaviors
  • There is a frequent requirement for sitting in a restricted position (i.e. at a workstation) for some periods of the day
  • The post-holder will be required to travel independently regionally and nationally
  • Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

Employer details

Employer name

Wirral University Teaching Hospitals NHS Trust

Address

Frontis Building, Arrowe Park Hospital

Arrowe Park Road

Wirral

CH495PE

Any attachments will be accessible after you click to apply.

408-24-513#J-18808-Ljbffr

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