Office Coordinator

3 weeks ago

East Grinstead West Sussex, United Kingdom LineView Solutions Full time

Job Description

Purpose:

Working within the shared services department, predominantly supporting the Office Manager in the general running of the office facilities and administrative support in Office, IT and Health & Safety policies and procedures. The role will also support our People Partners Manager and Executive Assistant where required.

Key Responsibilities:

  • Provide administrative support to ensure efficient office operations, including H&S records and training, issuing PPE, and maintaining office supplies
  • Maintain office facilities and equipment, liaising with service providers as needed to ensure maintenance and repairs are carried out promptly.
  • Provide general office support for our business divisions including phone answering, post, and deliveries along with general administrative duties.
  • Assist the Office Manager and People Partners Manager with onboarding, training and other employee procedures where required.
  • Coordinate meetings, conferences, and events, including booking venues, arranging catering, and preparing meeting materials & rooms.
  • Continuously seek opportunities to improve office processes and procedures, identifying inefficiencies.
  • Greet any visitors to the offices in a professional manner and provide refreshments

when appropriate

  • Ensure the office is kept presentable and organised.
  • Support cross-functional teams and projects as needed, collaborating with colleagues to achieve organizational objectives.

Person Specification:

  • Experience in an administrative or office support role, with a strong understanding of office procedures and protocols.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
  • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
  • Ability to work independently with minimal supervision, while also functioning effectively as part of a team.
  • Demonstrated problem-solving abilities, with a proactive and resourceful approach to resolving issues.
  • Flexibility and adaptability to respond to changing priorities and requirements.
  • Commitment to maintaining confidentiality and handling sensitive information with discretion.
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